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Process website contact form submissions with SharePoint and Gmail

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Created by: AI Solutions || legalgpts
AI Solutions

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Last update 13 days ago

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How it works

This workflow fires whenever a visitor submits a contact form on your website.

A Webhook receives the POST payload (Name, Email, Phone, Message, Date, and Time) from your website form.

Log Submission to SharePoint writes each field into a SharePoint list for permanent record-keeping — giving you a searchable, auditable log of every inbound inquiry without any manual data entry.

Build Branded Email HTML is a Code node that constructs a fully branded HTML notification email. Colors, logo, and layout are all defined as named constants at the top of the node for easy one-time customization.

Send Email Notification delivers the notification via Gmail OAuth2 to your designated recipient address, with Reply-To automatically set to the submitter's email so you can respond in one click.

How to set up

  1. In Webhook, copy the production webhook URL and wire it to your contact form's POST action.
  2. In Log Submission to SharePoint, update the site URL and list name to match your SharePoint environment.
  3. In Build Branded Email HTML, update the brand constants at the top of the Code node: FIRM_NAME, LOGO_URL, and ACCENT_COLOR.
  4. In Send Email Notification, select your Gmail OAuth2 credential and set your designated recipient address.

Requirements

  • Microsoft 365 account with SharePoint access
  • Gmail account with OAuth2 configured in n8n
  • A contact form capable of POSTing JSON to a webhook URL
  • Self-hosted n8n recommended for production webhook reliability

How to customize the workflow

  • Form fields — Add or remove fields in the SharePoint write step and the HTML builder to match your form's payload.
  • List source — Swap the SharePoint node for Airtable, Google Sheets, or any n8n-supported datastore. Map the same fields and the rest of the workflow requires no changes.
  • Email service — Replace the Gmail node with Outlook, SendGrid, or any SMTP-compatible service supported by n8n.
  • Notifications — Add a Slack or Teams message node in parallel with Send Email Notification to also ping a channel for every new submission.
  • Auto-reply — Add a second Gmail node after the notification step to send an immediate confirmation email to the submitter.

Visit automatedintelligentsolutions.com for more information and workflows.