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Auto-Collect WooCommerce Orders to Discord & Google Sheets

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Created by: Khairul Muhtadin || khmuhtadin

Khairul Muhtadin

Last update

Last update 8 days ago

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This n8n workflow automates WooCommerce order processing by capturing order updates via webhook and converting them into Discord notifications and Google Sheets entries.

What This Workflow Does

Automatically captures WooCommerce orders and sends real-time Discord notifications while logging paid orders to Google Sheets for tracking and reporting.

Key Benefits

  • Save 90% Time: Eliminates manual order logging and monitoring
  • Never Miss Orders: Instant Discord alerts for all order activities
  • 80% Faster Response: Team gets structured order info immediately
  • Dual Tracking: Real-time alerts + permanent spreadsheet records

Perfect For

  • Ecommerce Teams: Monitor orders without constantly checking admin panel
  • Small Business Owners: Professional order tracking without extra staff
  • Fulfillment Teams: Get organized order data for quick processing

How It Works

  1. WooCommerce sends order webhook to n8n
  2. Order data is parsed and formatted beautifully
  3. All orders trigger Discord notifications (color-coded by status)
  4. Paid orders (PROCESSING status) are logged to Google Sheets
  5. Webhook confirms successful receipt to WooCommerce

Features

  • Smart Status Colors: Yellow (pending), Blue (processing), Green (completed), Gray (cancelled)
  • Rich Discord Embeds: Customer info, items, shipping, totals - all formatted nicely
  • Flexible Data Parsing: Handles various WooCommerce webhook structures
  • Indonesian Currency: Proper IDR formatting for local businesses
  • Product Thumbnails: Shows product images in Discord notifications

Setup Requirements

  • n8n instance (self-hosted or cloud)
  • Discord server with bot access
  • Google account for Sheets
  • WooCommerce admin access

Quick Setup

  1. Import workflow JSON to n8n
  2. Add Discord bot token
  3. Connect Google Sheets OAuth
  4. Set WooCommerce webhook to n8n endpoint
  5. Create Google Sheet with required columns
  6. Test with a sample order

Customization Options

  • Change Discord embed colors for your brand
  • Modify which order statuses get logged
  • Add custom fields to Google Sheets
  • Adjust currency and language settings
  • Filter orders by specific conditions

Google Sheets Columns

  • Month (order date)
  • Brand Name
  • Web Order Number
  • Expedition (shipping method)
  • Tracking Number
  • Status

Future Enhancement Ideas

  • Add SMS/WhatsApp customer notifications
  • Connect to shipping label services
  • Integrate with CRM for customer insights
  • Add inventory management triggers
  • Create sales analytics dashboard

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Created by Khmuhtadin
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