🚀 AI-Powered Email to Purchase Order Workflow

Automatically scan your inbox for new purchase order requests, extract order details using Gemini AI, and log them into Google Sheets — all without manual effort.

✨ Core Capabilities

• ⏱ Runs every minute to check unread emails
• 📧 Filters emails by subject
• 🤖 Uses Gemini AI to summarize email content & extract structured order details
• 📅 Formats dates into ISO calendar weeks
• 📊 Adds product data from Google Sheets to complete order info
• ✅ Appends final purchase order records into a Google Sheet (without replacing previous ones)

🛠 Setup Essentials

• 📩 Gmail account for fetching unread emails
• 🔑 Google Gemini (PaLM) API credentials
• 📒 Google Sheet with predefined purchase order headers

📖 Activation Guide

1. ⚙️ Configure Gmail & Google Sheets credentials in n8n
2. 🎯 Adjust the subject filter to match your email rules
3. 🔌 Connect Gemini AI with your API credentials
4. 📑 Create a Google Sheet with the required headers
5. ▶️ Activate the workflow and let it run in the background

🎨 Customizing the Workflow

• 🔍 Email Filters → Change keywords in the filter node to match your purchase order email subjects
• 🏷 Order Fields → Modify Set and Append to Google Sheet nodes if your schema differs
• ✍️ AI Instructions → Adjust the AI Agent’s prompt to fit your company’s email style or product details
• ⏲ Frequency → Update the Cron node if you want to scan emails less often
• 📂 Target Google Sheet → Point to a different sheet or tab depending on your department or customer