Process Shopify lead emails from Gmail to HubSpot contacts and deals

📌 Overview

This workflow automatically processes incoming Shopify/Gmail leads and pushes them into HubSpot as both Contacts and Deals.

It helps sales and marketing teams capture leads instantly, enrich CRM data, and avoid missed opportunities.

⚡ How it works

1. Trigger: Watches for new emails in Gmail.
2. Extract Data: Parses email body (Name, Email, City, Phone, Message, Product URL/Title).
3. Condition: Checks if sender is Shopify before processing.
4. HubSpot:
   • Creates/updates a Contact with customer details.
   • Creates a Deal associated with that contact.

🎯 Benefits

• 📥 Automates lead capture → CRM
• 🚫 Eliminates manual copy-paste from Gmail
• 🔄 Real-time sync between Gmail and HubSpot
• 📈 Improves sales follow-up speed and accuracy

🛠 Setup Steps

1. Import this workflow into your n8n instance.
2. Connect your Gmail and HubSpot credentials.
3. Replace the HubSpot Deal Stage ID with your own pipeline stage.
4. (Optional) Adjust the Code Node regex if your email format differs.
5. Activate the workflow and test with a sample lead email.

📝 Example Email Format

Name: John Doe
Email: [email protected]
City: London
Phone: +44 7000 000000
Body: Interested in product
Product Url: https://example.com/product
Product Title: Sample Product

sticky_notes:

• name: Gmail Trigger
  note: >
  📧 Watches for new emails in Gmail.
  Polls every minute and passes email data into the flow.

• name: Get a Message
  note: >
  📩 Fetches the full Gmail message content
  (body + metadata) for parsing.

• name: Extract From Email
  note: >
  🔍 Extracts the sender’s email address
  from Gmail to identify the source.

• name: If Sender is Shopify
  note: >
  ✅ Condition node that ensures
  only Shopify-originated emails/leads are processed.

• name: Code Node (Regex Parser)
  note: >
  🧾 Parses the email body using regex
  to extract Name, Email, City, Phone, Message, Product URL, and Title.

• name: Edit Fields (Set Node)
  note: >
  📝 Cleans and structures the extracted fields
  into proper JSON format before sending to HubSpot.

• name: HubSpot → Create/Update Contact
  note: >
  👤 Creates or updates a HubSpot Contact
  with the extracted lead details.

• name: HubSpot → Create Deal
  note: >
  💼 Creates a HubSpot Deal linked to the Contact,
  including campaign/product information.