Schedule meetings via WhatsApp using natural language with Gemini AI & Google Suite

🚀 How It Works

Turn your WhatsApp chats into an AI-powered meeting scheduler with Google Gemini, Google Calendar, and Google Sheets.
This workflow understands natural language like “Book a meeting with Ali at 3 PM tomorrow”, checks your contacts, avoids overlaps, and updates your calendar automatically all from WhatsApp.

It’s a complete AI scheduling system built for founders, teams, and service providers who manage clients over chat.

🔁 Workflow Overview

• WhatsApp Trigger → Captures incoming messages in real time
• Intent Agent (Gemini) → Detects scheduling intent (create / edit / cancel)
• Google Sheets → Finds contact names, emails, and tags
• Get Events → Checks existing meetings to prevent conflicts
• Correction Agent + Intent Check → Confirms details with AI
• Calendar Agent (Gemini) → Executes the calendar action intelligently
• Create / Update / Delete Event → Syncs instantly to Google Calendar
• Response Node → Sends WhatsApp and email confirmations

⚙️ Quick Setup (⏱ ~15 min)

1. Connect WhatsApp Cloud API – link your WhatsApp Business account
2. Authenticate Google Calendar & Sheets – use Sheets for contacts (Name | Email | Type)
3. Add Google Gemini API Key – used by Intent, Correction, and Calendar agents
4. Customize Prompts – adjust tone and language in the Gemini nodes
5. Test Your Flow – e.g., message “Schedule meeting with Ali at 10 AM Friday” to verify calendar and confirmation replies

💡 All setup details are also documented inside the workflow sticky notes.

🧩 Integrations

• WhatsApp Cloud API
• Google Calendar API
• Google Sheets API
• Google Gemini (LLM)

💡 Benefits

✅ Automates scheduling directly from WhatsApp
✅ Understands natural language requests
✅ Prevents double-bookings automatically
✅ Sends instant confirmations
✅ Saves hours of manual coordination

👥 Ideal For

• Entrepreneurs & consultants managing clients on WhatsApp
• Sales or support teams booking demos and meetings
• Virtual assistants and AI service providers
• Anyone who wants a 24/7 AI calendar manager