Monitor Austrian public tenders daily with easybits PDF extraction and Slack alerts

How it works

Every morning, this n8n workflow automatically monitors all new Austrian public
procurement notices from official EU sources. easybits.tech extracts structured
data from each tender PDF: title, contracting authority, federal state, contract
value, submission deadline, CPV code and contact email — same JSON schema every
time, regardless of document layout or language. Relevant opportunities arrive
as formatted Slack alerts within minutes of publication.

Austria's public sector awards over €50 billion in contracts annually across
construction, IT, consulting and healthcare. Finding relevant tenders manually
means checking multiple portals and reading through PDFs every day. This
workflow eliminates that entirely.

What makes this different

Extraction runs on the actual tender PDF via easybits.tech — not just portal
metadata. Every Slack alert includes title, contracting authority, federal
state, contract value, deadline, CPV code, contact email and a direct PDF link.

The contract value filter is fully adjustable. Change the €100k minimum in the
filter node and all future alerts update automatically.

Extend this workflow

This workflow is the data foundation for a full AI tender intelligence system:

• Vector database (Qdrant, Pinecone, Supabase) — store all extracted
  tenders as searchable vectors for semantic retrieval
• Q&A bot via Slack slash command — ask "Which IT tenders are open in Vienna
  over €500k?" and get AI-generated answers with citations from the original PDFs
• Any messaging platform — replace Slack with Telegram, WhatsApp, Microsoft
  Teams, Discord or Email in one node swap
• Automatic application drafting — use extracted tender fields to pre-fill
  bid templates and submission documents automatically

For advisory on extending this workflow contact easybits.tech

Set up steps

• Create a free easybits.tech account and add your
  API key as a credential in n8n
• Replace the Slack Webhook URL in the Send Slack Alert node with your own
• Adjust the €100k contract value threshold in the Filter: Min. €100k Value
  node to match your needs
• Activate the workflow — it runs automatically every morning at 7am

Prerequisites

• easybits.tech account (free tier available) — for PDF data extraction
• Slack workspace with incoming webhooks enabled
• n8n instance running as a service

Works for any EU country — contact easybits.tech for setup support.

Setup time: approximately 15 minutes