Send admin email alerts for paid Sharetribe transactions with Gmail

Quick overview

This workflow polls Sharetribe for transaction transition events, filters for payments that have just been confirmed, fetches the full transaction details, and sends a notification email to a marketplace admin via Gmail.

How it works

1. Polls Sharetribe every minute for transaction/transitioned events.
2. Checks that the transaction’s previous transition is transition/request-payment to focus only on post-payment state changes.
3. Fetches the transaction’s current lastTransition from Sharetribe and confirms it equals transition/confirm-payment.
4. Retrieves the full Sharetribe transaction details including the customer, provider, listing, and payout/pay-in totals.
5. Fetches the Sharetribe marketplace name once and formats the key fields, including calculated operator revenue (pay-in total minus payout total).
6. Sends a Gmail email to the admin with the marketplace name, listing title, revenue amount, and a link to the transaction in the Sharetribe Console.

Setup

1. Add Sharetribe Integration API (OAuth2) credentials and ensure the workflow can read marketplace and transaction data.
2. Add Gmail OAuth2 credentials for the account that sends the admin notifications.
3. Replace the Gmail “To” address with your admin email and adjust the email subject/body as needed.
4. If your transaction process uses different transition names, update the two transition checks (transition/request-payment and transition/confirm-payment) to match your process.

Requirements

• Sharetribe marketplace with Integration API credentials