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Publish new YouTube videos to OrbitPage with optional email approval

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Created by: Paolo Ronco || paoloronco
Paolo Ronco

Last update

Last update 2 days ago

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Quick overview

Add new public YouTube videos to your OrbitPage as native video cards with a cover and Play button. Choose automatic publication or a private draft with email approval. Public feed polling needs no YouTube API key or AI service.

How it works

  1. Manual and scheduled checks share one configuration and a persistent n8n Data Table registry.
  2. The workflow checks OrbitPage draft support, reads the channel feed and selects one unseen video, oldest first. The first normal run only records a baseline.
  3. A registry claim prevents a pending video from generating another card or approval request.
  4. Current blocks and publication revisions are checked before adding a native YouTube card; unrelated private changes stop processing.
  5. AUTOMATIC publishes immediately; EMAIL_APPROVAL saves a private draft and emails signed approve/decline buttons.
  6. Approval publishes only the unchanged reviewed card. Decline or timeout removes only the unchanged proposal; concurrent edits stop cleanup for review.
  7. Publication metadata and public HTML are checked before recording success. No-work, baseline and declined paths finish without another email.

Setup

  1. Import the workflow JSON and install n8n-nodes-orbitpage 0.3.2 or newer.
  2. Select the same OrbitPage credential on all OrbitPage nodes, including Save video card; keep tokens in n8n credentials.
  3. In Configuration, set YOUTUBE_CHANNEL_ID to the channel's UC… ID, choose MODE and set a dedicated REGISTRY_TABLE_NAME.
  4. For EMAIL_APPROVAL, select SMTP on Email approval — Approva or Rifiuta and set FROM_EMAIL and APPROVAL_EMAIL to authorized addresses.
  5. Run Manual check or replay with MANUAL_VIDEO_ID empty to establish the baseline; confirm its result and registry.
  6. To test without a new upload, replay a recent feed video using MANUAL_VIDEO_ID; check approve, decline and duplicate behavior with separate videos, then clear the field.
  7. Confirm the page's YouTube consent configuration, inspect the public player, then publish the workflow to enable its schedule. Follow the technical guide for the full test procedure.

Requirements

  • Import the workflow JSON and install n8n-nodes-orbitpage 0.3.2 or newer.
  • Select the same OrbitPage credential on all OrbitPage nodes, including Save video card; keep tokens in n8n credentials.
  • In Configuration, set YOUTUBE_CHANNEL_ID to the channel's UC… ID, choose MODE and set a dedicated REGISTRY_TABLE_NAME.
  • For EMAIL_APPROVAL, select SMTP on Email approval — Approva or Rifiuta and set FROM_EMAIL and APPROVAL_EMAIL to authorized addresses.
  • Run Manual check or replay with MANUAL_VIDEO_ID empty to establish the baseline; confirm its result and registry.
  • To test without a new upload, replay a recent feed video using MANUAL_VIDEO_ID; check approve, decline and duplicate behavior with separate videos, then clear the field.
  • Confirm the page's YouTube consent configuration, inspect the public player, then publish the workflow to enable its schedule. Follow the technical guide for the full test procedure.

Customization

  • Import the workflow JSON and install n8n-nodes-orbitpage 0.3.2 or newer.
  • Select the same OrbitPage credential on all OrbitPage nodes, including Save video card; keep tokens in n8n credentials.
  • In Configuration, set YOUTUBE_CHANNEL_ID to the channel's UC… ID, choose MODE and set a dedicated REGISTRY_TABLE_NAME.
  • For EMAIL_APPROVAL, select SMTP on Email approval — Approva or Rifiuta and set FROM_EMAIL and APPROVAL_EMAIL to authorized addresses.
  • Run Manual check or replay with MANUAL_VIDEO_ID empty to establish the baseline; confirm its result and registry.
  • To test without a new upload, replay a recent feed video using MANUAL_VIDEO_ID; check approve, decline and duplicate behavior with separate videos, then clear the field.
  • Confirm the page's YouTube consent configuration, inspect the public player, then publish the workflow to enable its schedule. Follow the technical guide for the full test procedure.

Additional info

Important Notes

  • No YouTube API key, YouTube OAuth or AI service is required. Your n8n, SMTP and OrbitPage plans may have normal costs or quotas; fifteen-minute polling means 96 scheduled checks per day.
  • The feed contains recent public videos, not a complete archive. Private and unlisted videos are excluded; embedding restrictions still apply.
  • Approval mode requires private draft API support (publish=0). The native cover requires OrbitPage renderer 4.21.162 or newer; configure external consent platforms for the YouTube widget.
  • Pending proposals and concurrent page changes require care: the workflow stops rather than publishing unreviewed changes. Do not reset the registry or run overlapping manual replays.
  • Existing blocks are preserved and older published video cards are not automatically removed. Custom page layouts still control visual placement.
  • Images are promotional illustrations. Review configuration, credentials and execution results in your own workspace before enabling the schedule. For implementation help or customization, contact [email protected] or visit https://paoloronco.it.