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Automate event registration & follow-ups with Gmail reminders & Google Sheets

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Created by: Rodrigue Gbadou || gbadou
Rodrigue Gbadou

Last update

Last update 8 months ago

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How it works

Simplified registration: Automatically captures sign-ups via optimized web forms.

Instant confirmations: Immediately sends confirmation emails with event details and calendar invites.

Scheduled reminders: Automatic reminder sequence before the event to maximize attendance.

Post-event follow-up: Automatically collects feedback and nurtures participants.

Set up steps

  1. Registration form: Create or connect your event registration form.

  2. Calendar system: Integrate with Google Calendar or Outlook to manage time slots.

  3. Email service: Set up your sending platform (Gmail, SendGrid, Mailchimp).

  4. CRM integration: Sync with your CRM for participant tracking.

  5. Feedback survey: Prepare your post-event satisfaction questionnaire.

  6. Personalized sequences: Tailor messages based on event type.

Key Features

šŸŽÆ Optimized registration: Responsive forms with real-time validation

šŸ“… Automatic calendar management: Instantly adds to calendars and manages time slots

ā° Smart reminders: Progressive sequence (D-7, D-1, H-2) with personalized content

šŸ“Š Complete tracking: Monitors sign-ups, attendance, and participation rates

šŸŽ¤ Multi-event support: Manage multiple events and formats simultaneously

šŸ“± Mobile notifications: Push alerts and SMS for urgent reminders

šŸ”„ Automatic feedback: Collects and analyzes participant feedback automatically

šŸ“ˆ Detailed analytics: Performance reports and improvement insights

Supported Event Types

  • Webinars: Online sessions with auto-generated access links
  • Conferences: In-person events with seat and logistics management
  • Trainings: Learning sessions with progress tracking
  • Meetings: Internal meetings with invite coordination
  • Workshops: Practical sessions with materials and prerequisites

Automated Sequence

  1. Sign-up ā†’ Immediate confirmation + calendar invitation
  2. D-7 ā†’ Reminder email with detailed program
  3. D-1 ā†’ Final reminder with practical info
  4. H-2 ā†’ Last-minute notification with access links/details
  5. Post-event ā†’ Satisfaction survey + additional content