Back to Templates
Never let an event go unpromoted. This workflow monitors your Google Calendar, generates branded promotional graphics, and schedules a staggered social media countdown across LinkedIn, Twitter/X, and Facebook.
🎯 What This Workflow Does
This template automates the full lifecycle of event promotion—from creation to multi-platform publishing.
📅 Step 1 — Calendar Trigger & Intelligence
- Instant Trigger: Fires when a new event is created in Google Calendar
- Data Enrichment: Extracts title, location, and formatted date/time
- Safety Gate: Skips events starting in less than 2 hours
🖼️ Step 2 — Programmatic Design & CDN Hosting
- Dynamic Graphic Creation: Uses Edit Image node to overlay event details on a banner
- CDN Hosting: Uploads the image via UploadToURL to generate a public URL
- Schedule Calculation: Sets post timings at 48h, 24h, and 1h before the event
🔁 Step 3 — Staggered Countdown & AI Copy
- Loop Execution: Iterates through each scheduled post time
- Smart Wait: Delays execution until the exact posting time
- AI Captions: Generates time-based captions using OpenAI
📊 Step 4 — Audit Logging & Admin Alerts
- Google Sheets Log: Stores platform status and image URLs for each post
- Telegram Alerts: Sends a final campaign summary to the admin
✨ Key Features
- Automated Graphic Design: Creates visuals for every event
- Persistent Wait Logic: Handles long delays within a single workflow
- Multi-Platform Posting: Publishes to LinkedIn, Twitter/X, and Facebook
- CDN Media Bridge: UploadToURL ensures valid public image URLs
🔧 Setup Requirements
Required Integrations
- Google Calendar: OAuth2 credentials
- Social Platforms: LinkedIn, Twitter/X, Facebook Page credentials
- OpenAI: API key for captions
- Google Sheets: Sheet for logging
- UploadToURL: API key
- Telegram: Bot token and chat ID
Required Assets
- Public URL of your base banner template image
Automate your event marketing. Import this template and connect your Google Calendar to start promoting events effortlessly!