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Promote calendar events with OpenAI graphics to LinkedIn, X, and Facebook

Created by

Created by: Jitesh Dugar || jiteshdugar
Jitesh Dugar

Last update

Last update 6 months ago

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Never let an event go unpromoted. This workflow monitors your Google Calendar, generates branded promotional graphics, and schedules a staggered social media countdown across LinkedIn, Twitter/X, and Facebook.

🎯 What This Workflow Does

This template automates the full lifecycle of event promotion—from creation to multi-platform publishing.

📅 Step 1 — Calendar Trigger & Intelligence

  • Instant Trigger: Fires when a new event is created in Google Calendar
  • Data Enrichment: Extracts title, location, and formatted date/time
  • Safety Gate: Skips events starting in less than 2 hours

🖼️ Step 2 — Programmatic Design & CDN Hosting

  • Dynamic Graphic Creation: Uses Edit Image node to overlay event details on a banner
  • CDN Hosting: Uploads the image via UploadToURL to generate a public URL
  • Schedule Calculation: Sets post timings at 48h, 24h, and 1h before the event

🔁 Step 3 — Staggered Countdown & AI Copy

  • Loop Execution: Iterates through each scheduled post time
  • Smart Wait: Delays execution until the exact posting time
  • AI Captions: Generates time-based captions using OpenAI

📊 Step 4 — Audit Logging & Admin Alerts

  • Google Sheets Log: Stores platform status and image URLs for each post
  • Telegram Alerts: Sends a final campaign summary to the admin

✨ Key Features

  • Automated Graphic Design: Creates visuals for every event
  • Persistent Wait Logic: Handles long delays within a single workflow
  • Multi-Platform Posting: Publishes to LinkedIn, Twitter/X, and Facebook
  • CDN Media Bridge: UploadToURL ensures valid public image URLs

🔧 Setup Requirements

Required Integrations

  • Google Calendar: OAuth2 credentials
  • Social Platforms: LinkedIn, Twitter/X, Facebook Page credentials
  • OpenAI: API key for captions
  • Google Sheets: Sheet for logging
  • UploadToURL: API key
  • Telegram: Bot token and chat ID

Required Assets

  • Public URL of your base banner template image

Automate your event marketing. Import this template and connect your Google Calendar to start promoting events effortlessly!