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Monitor TikTok hashtag trends with Apify and send ranked reports via Gmail

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Created by: Growth AI || growthai
Growth AI

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Last update 7 hours ago

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Who it's for

This workflow is for social media managers, content strategists, and marketing teams who need to track TikTok engagement trends across multiple hashtags on a recurring basis — without manually checking each one.

How it works

  1. A schedule trigger fires the workflow at a configured interval (e.g., daily or hourly).
  2. A list of hashtag queries is retrieved from an n8n Data Table.
  3. Each query is processed in a loop: a POST request is sent to the Apify TikTok scraper API, which returns up to 50 recent posts per hashtag from the past 7 days.
  4. A first Code node computes a weighted engagement score for each post: likes × 1 + comments × 2 + shares × 3 + views / 1000.
  5. A second Code node re-ranks the posts, assigns a level (High / Medium / Low), and formats the top 15 results.
  6. The ranked results are saved to an n8n Data Table for persistence and simultaneously sent as a styled HTML email report via Gmail.
  7. The loop continues to the next query batch until all hashtags are processed.

How to set up

  • [ ] Connect your Apify account credentials to the Scrape TikTok via Apify HTTP Request node
  • [ ] Connect your Gmail account (OAuth2) to the Send TikTok Report by Email node and set the recipient address
  • [ ] Configure the Get Queries from Table node to point to your Data Table containing the list of hashtags to monitor
  • [ ] Configure the Save Rankings to Table node to point to the destination Data Table where results should be stored
  • [ ] Set the desired run frequency in the When Schedule Triggers node
  • [ ] Adjust the scoring weights in the Score and Sort TikTok Posts code node if needed

Requirements

  • Apify account with access to the clockworks~tiktok-scraper actor
  • Gmail account with OAuth2 credentials configured in n8n
  • Two n8n Data Tables: one for input queries, one for storing ranked results

How to customize

  • Adjust the engagement scoring formula in the Score and Sort TikTok Posts node to weight views, shares, or comments differently based on your priorities.
  • Extend the email template to include additional social platforms (Reddit, Instagram) by adding parallel scraping branches before the ranking step.
  • Change the resultsPerPage or oldestPostDateUnified parameters in the Apify API call to control the volume and recency of posts fetched.