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Turn meeting recordings into Jira, ClickUp, and Linear tasks with Whisper and Claude

Created by

Created by: Oneclick AI Squad || oneclick-ai
Oneclick AI Squad

Last update

Last update 6 months ago

Categories

This AI-powered workflow transcribes Zoom/Google Meet recordings, extracts decisions and tasks using AI, then creates tickets in Jira/ClickUp/Linear and assigns them to team members automatically.

How it works

  1. Trigger - Receives meeting recording URL via webhook or schedule
  2. Download Recording - Fetches audio/video file from Zoom/Google Meet
  3. Audio Extraction - Converts video to audio if needed using FFmpeg
  4. Transcription - Uses Whisper API to transcribe meeting audio
  5. Wait & Process - Allows transcription to complete
  6. Parse Transcript - Cleans and formats the transcription text
  7. AI Analysis - Claude extracts action items, decisions, owners
  8. Team Member Matching - Maps names to user IDs in project tools
  9. Create Tasks - Generates tickets in Jira/ClickUp/Linear
  10. Assign & Notify - Assigns tasks to team members and sends notifications
  11. Meeting Summary - Saves full summary to Google Drive/Notion
  12. Response - Returns processed action items and task links

Setup Steps

  1. Import this workflow into your n8n instance
  2. Configure credentials:
    • Zoom OAuth - For downloading Zoom recordings
    • Google OAuth - For Google Meet recordings and Drive storage
    • OpenAI API - For Whisper transcription service
    • Anthropic API - For Claude AI analysis
    • Jira/ClickUp/Linear API - For task creation
    • Slack/Teams - For notifications (optional)
  3. Set up team member mapping in the config node
  4. Configure your project management tool preferences
  5. Activate the workflow

Sample Trigger Payload

{ "meetingSource": "zoom", "recordingUrl": "https://zoom.us/rec/share/...", "meetingTitle": "Q1 Planning Meeting", "meetingDate": "2024-01-15", "attendees": ["[email protected]", "[email protected]", "[email protected]"], "projectKey": "PROJ-123", "taskTool": "jira", "defaultPriority": "medium", "autoAssign": true, "sendNotifications": true, "saveToNotion": false, "saveToDrive": true, "extractDecisions": true, "extractRisks": true, "dueDate": "2024-01-22" }

Features

  • Multi-platform support (Zoom, Google Meet, MS Teams recordings)
  • Accurate transcription using OpenAI Whisper API
  • AI-powered extraction of action items, decisions, risks, and next steps
  • Automatic task creation in Jira, ClickUp, or Linear
  • Smart assignment - maps attendee names to task assignees
  • Meeting summaries - saves comprehensive notes to Drive/Notion
  • Slack/Teams notifications - alerts team members of new tasks
  • Duplicate detection - prevents creating duplicate tickets
  • Priority detection - AI assigns urgency levels to tasks