Turn meeting recordings into Jira, ClickUp, and Linear tasks with Whisper and Claude

This AI-powered workflow transcribes Zoom/Google Meet recordings, extracts decisions and tasks using AI, then creates tickets in Jira/ClickUp/Linear and assigns them to team members automatically.

How it works

1. Trigger - Receives meeting recording URL via webhook or schedule
2. Download Recording - Fetches audio/video file from Zoom/Google Meet
3. Audio Extraction - Converts video to audio if needed using FFmpeg
4. Transcription - Uses Whisper API to transcribe meeting audio
5. Wait & Process - Allows transcription to complete
6. Parse Transcript - Cleans and formats the transcription text
7. AI Analysis - Claude extracts action items, decisions, owners
8. Team Member Matching - Maps names to user IDs in project tools
9. Create Tasks - Generates tickets in Jira/ClickUp/Linear
10. Assign & Notify - Assigns tasks to team members and sends notifications
11. Meeting Summary - Saves full summary to Google Drive/Notion
12. Response - Returns processed action items and task links

Setup Steps

1. Import this workflow into your n8n instance
2. Configure credentials:
   • Zoom OAuth - For downloading Zoom recordings
   • Google OAuth - For Google Meet recordings and Drive storage
   • OpenAI API - For Whisper transcription service
   • Anthropic API - For Claude AI analysis
   • Jira/ClickUp/Linear API - For task creation
   • Slack/Teams - For notifications (optional)
3. Set up team member mapping in the config node
4. Configure your project management tool preferences
5. Activate the workflow

Sample Trigger Payload

{
  "meetingSource": "zoom",
  "recordingUrl": "https://zoom.us/rec/share/...",
  "meetingTitle": "Q1 Planning Meeting",
  "meetingDate": "2024-01-15",
  "attendees": ["[email protected]", "[email protected]", "[email protected]"],
  "projectKey": "PROJ-123",
  "taskTool": "jira",
  "defaultPriority": "medium",
  "autoAssign": true,
  "sendNotifications": true,
  "saveToNotion": false,
  "saveToDrive": true,
  "extractDecisions": true,
  "extractRisks": true,
  "dueDate": "2024-01-22"
}

Features

• Multi-platform support (Zoom, Google Meet, MS Teams recordings)
• Accurate transcription using OpenAI Whisper API
• AI-powered extraction of action items, decisions, risks, and next steps
• Automatic task creation in Jira, ClickUp, or Linear
• Smart assignment - maps attendee names to task assignees
• Meeting summaries - saves comprehensive notes to Drive/Notion
• Slack/Teams notifications - alerts team members of new tasks
• Duplicate detection - prevents creating duplicate tickets
• Priority detection - AI assigns urgency levels to tasks