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Find likely hiring managers for new LinkedIn jobs with Apify, OpenAI and Slack

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Created by: JohnVC || johnvc
JohnVC

Last update

Last update 5 hours ago

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Quick overview

Every weekday this finds new LinkedIn jobs for your role and city, looks up each hiring company, finds the managers and recruiters who work there now, and has AI pick the likely hiring manager. Every posting goes to Google Sheets with a draft note; confident picks go to Slack.

How it works

  1. A schedule starts the workflow on weekdays at eight.
  2. The first Actor searches LinkedIn jobs for your keyword, city and seniority.
  3. Remove Duplicates drops every posting seen in a previous run.
  4. The new postings are grouped by company, and the second Actor reads each company page once.
  5. Companies outside your head-count range are dropped.
  6. The third Actor finds current employees whose titles match the manager titles you listed, up to 50 companies per run.
  7. Each posting gets a numbered list of the people found at its company. Postings with nobody found are logged with the reason.
  8. The Information Extractor picks a manager, a backup and a recruiter by number, with a 1 to 5 confidence, a reason and a connection note.
  9. A Code node turns the numbers back into names and links and rejects any number that is not on the list.
  10. Every posting is appended to Google Sheets, and picks at or above your confidence bar go to Slack.

Setup

  1. Create a free Apify account, copy the API token from Settings, Integrations, and add it as an Apify credential on the three Actor nodes.
  2. Add an OpenAI credential on the chat model node, or swap in any other chat model.
  3. Connect Google Sheets and pick a spreadsheet and tab; the columns are created from the first row.
  4. Connect Slack, invite the bot to a channel, and pick the channel.
  5. Edit the Set node: role keyword, city, seniority, the manager titles to look for, and one line about you for the note.
  6. Run it once by hand, check the sheet, then activate it.

Requirements

  • An Apify account; the free tier covers a daily run at the default size
  • An OpenAI API key, or any chat model credential n8n supports
  • A Google account for Sheets
  • A Slack bot token with chat:write
  • No LinkedIn account, login or cookies

Customization

  • managerTitles is the most important setting: list the titles your role would report to, plus Recruiter
  • minConfidence decides what reaches Slack; everything is still logged to Sheets
  • minCompanyEmployees and maxCompanyEmployees skip companies outside a head-count range (0 means no limit)
  • Turn verifyEmployment off to cut people-search cost by about three quarters, at the price of some former employees
  • Recruiters: search the role you are filling and point managerTitles at the team you want to hire from
  • Sales: set managerTitles to your buyer, and a fresh posting becomes a reason to reach out
  • Use the optional Profile node to read experience and education before the AI step
  • Use the optional filter to keep only postings with under 50 applicants

Additional info

How do I find the hiring manager for a job on LinkedIn? LinkedIn hides the poster from signed-out visitors, so this template works it out the way a careful applicant would. It reads the company from the posting, finds current employees with the titles that role would report to, and asks a model to pick the most likely owner from that list, with a reason and a confidence score.

Can the AI invent a person? No. The model only sees a numbered list of people the search actually found at the company, and it answers with a number. A Code node turns the number back into a name and profile link and throws away anything that is not on the list.

Why are some rows marked Search unavailable? The people search occasionally fails for a company. Those postings are still logged, with the reason, so you can rerun them. Nobody matched means the search worked but found no one with your titles, which usually means the title list needs widening.

Do I need a LinkedIn account? No. The three Actors read public LinkedIn job, company and profile pages. There is no login, no cookies and no risk to your own account.

What does it cost? The job search and company lookups cost a fraction of a cent each. People cost $0.0012 each when found, or $0.005 each when their employment is verified, never both for the same person. Ten new postings at six people per company is at most about 30 cents a run, and our test run with 8 postings and 12 verified people came to about 6 cents, plus one small model call per posting.

What else can these Actors do? LinkedIn Jobs API filters by job type, remote and company and returns salaries where LinkedIn shows them. LinkedIn Company API returns firmographics, similar companies and affiliated pages. LinkedIn Company Employees API lists who works at a company by title and location, with employment verified. If you self-host n8n, n8n-nodes-linkedin-jobs-api, n8n-nodes-linkedin-company-api and n8n-nodes-linkedin-company-employees-api wrap the same Actors as community nodes.

About Apify. LinkedIn Company Employees API runs on Apify, a platform of ready-made scrapers and APIs for sources that have no usable public API. Actors are pay per use with no subscription, and they run in the cloud, so nothing runs on your machine and nothing breaks when the source changes its markup.

New to Apify? You can set up a free account and get the API token this template needs in a couple of minutes.