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Extract data from any PDF or image invoice dropped in Google Drive directly into Google Sheets – powered by AI OCR. Free, fully modifiable n8n workflow. Optional add-ons for pro features.
🚀 What this template does
Stop typing invoice data by hand. Drop a PDF or phone-snapshot into your Invoices Inbox folder in Google Drive and this n8n workflow will:
Auto-OCR the document with the Mistral OCR API
Match any fields you list in Row 1 of your Google Sheet (totally schema-agnostic)
Append a clean, structured row – every time
Works with both PDFs and images, in any language supported by Mistral.
Template JSON included, ready to import into self-hosted or n8n Cloud
👀 Who’s this for?
Freelancers & agencies processing client invoices
Small finance teams on Google Workspace
Anyone self-hosting n8n who wants an AI OCR flow without glue-code
No coding skills required – but flow tweaking is possible for power users.
🛠 Upcoming PRO Add-Ons
I am also working on PRO add-ons for this template:
Add-On #1 – Error Handling & Alerts (ships Jul 2025)• Flags missing fields, branches to Email/Slack notification; prevents silent failures
Add-On #2 – Auto-Currency Converter (ships Jul 2025)• Detects invoice currency symbol/code → converts Total into your base currency via a free FX API
Add-On #3 – VAT / GST Breakdown (ships Jul 2025)• Extracts VAT number, net, tax rate, tax amount, gross – ready for EU/UK/AU filings
To pre-order these please see: https://ysqander.gumroad.com/l/N8N-AI-Workflow-Invoice-Data-Extraction-LITE