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Gmail and Rootly integration

Save yourself the work of writing custom integrations for Gmail and Rootly and use n8n instead. Build adaptable and scalable Communication, HITL, workflows that work with your technology stack. All within a building experience you will love.

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How to connect Gmail and Rootly

Create a new workflow and add the first step

In n8n, click the "Add workflow" button in the Workflows tab to create a new workflow. Add the starting point – a trigger on when your workflow should run: an app event, a schedule, a webhook call, another workflow, an AI chat, or a manual trigger. Sometimes, the HTTP Request node might already serve as your starting point.

Gmail and Rootly integration: Create a new workflow and add the first step

Repurpose long-form content into Instagram and LinkedIn posts with OpenAI and Teams

Who is this for Content creators, solopreneurs, and marketing teams who produce long-form content (podcasts, newsletters, interviews, scripts) and want to automatically turn it into multiple social media assets -- Instagram carousels, LinkedIn carousels, LinkedIn text posts, and LinkedIn media posts -- with human-in-the-loop approval via Microsoft Teams. What this workflow does This workflow takes a long-form content file sent via email, extracts strategic content pillars using AI, then fans out into four parallel branches -- each producing a different social media format. Every draft is reviewed and approved in Microsoft Teams before images are generated, assets are saved to Google Drive, and posts are published via Blotato. How it works Email trigger -- A Gmail Trigger watches for emails with a specific subject line (e.g. "Content Repurposing"). The email contains a text attachment (podcast transcript, newsletter, etc.) and optionally a link to the original content. File extraction & storage -- The attachment is extracted, saved as a Google Doc in a timestamped project subfolder on Google Drive, and the source URL is parsed from the email body. AI content strategist -- The Repurpose Strategist agent (OpenAI) analyzes the full text and extracts 5 strategic content pillars, each with a hook headline, core insight, virality factor, and relevant quote. Results are logged in Google Sheets. Four parallel content branches -- The 5 pillars feed into four specialized AI agents that each produce a different format: Instagram/YouTube carousel -- 5 punchy one-liners (max 25 words each) + a social media caption LinkedIn carousel -- 5 slide texts with hooks + a companion caption, plus a styled PDF carousel via HTML-to-PDF LinkedIn text post -- A single strong LinkedIn post (max 100 words) LinkedIn media post -- A post with a guiding statement rendered as an image Human review loop -- Each branch sends its draft to Microsoft Teams for approval via a custom form (approve/reject with feedback). If rejected, feedback is routed back to the AI agent for targeted revisions. Asset generation & storage -- On approval, carousel images are generated via APITemplate.io, all assets (images, post texts, PDFs) are saved to organized Google Drive subfolders, and results are logged back to Google Sheets. Publishing -- Approved posts are published to Instagram and LinkedIn via Blotato, with status monitoring and Teams notifications on success or failure. Setup steps Gmail -- Create OAuth2 credentials. The trigger watches for emails with "Content Repurposing" in the subject. You can customize this filter. Google Drive & Docs -- Create OAuth2 credentials. Set the target folder ID in the Google Drive Trigger node where project subfolders will be created. Google Sheets -- Create a spreadsheet to serve as the content tracker. It will store pillars, carousel texts, post texts, and metadata. Update the Sheet ID in all Google Sheets nodes. OpenAI -- Add your API key. Used by 5 AI agents (strategist + 4 content specialists). Microsoft Teams -- Create OAuth2 credentials. Set the Teams chat ID in the 4 review nodes to route drafts to your approval channel. APITemplate.io -- Create an account and design carousel slide templates. Set the template ID in the image generation nodes. Blotato -- Connect your Instagram and LinkedIn accounts. Add the Blotato API credential and update account IDs in the publishing nodes. HTML-to-PDF -- Install the community node n8n-nodes-htmlcsstopdf (self-hosted only). Customize the carousel slide HTML/CSS template with your branding (logo, colors, profile photo). Requirements Community nodes: @blotato/n8n-nodes-blotato n8n-nodes-htmlcsstopdf Self-hosted n8n only (due to community nodes) Gmail OAuth2 credentials Google Drive, Docs & Sheets OAuth2 credentials OpenAI API key Microsoft Teams OAuth2 credentials APITemplate.io account and template Blotato account with connected Instagram and LinkedIn profiles How to customize AI prompts -- Each of the 5 AI agents has a detailed system prompt you can adjust for tone, word count, language, or output structure. Carousel design -- Edit the HTML/CSS in the "HTML to PDF" node to match your brand (colors, fonts, logo, profile photo). Update the APITemplate.io template IDs for Instagram-style slides. Platforms -- Add or remove publishing branches. Currently supports Instagram (via Blotato) and LinkedIn (text post, carousel, media post). Review channel -- Change the Teams chat ID to route to different teams or channels. Trigger -- Swap Gmail for another trigger (e.g. Google Drive, webhook, or manual) depending on your content intake workflow. Feedback loop -- Each branch supports unlimited revision cycles. The AI applies feedback minimally without rewriting from scratch.

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Build your own Gmail and Rootly integration

Create custom Gmail and Rootly workflows by choosing triggers and actions. Nodes come with global operations and settings, as well as app-specific parameters that can be configured. You can also use the HTTP Request node to query data from any app or service with a REST API.

Gmail supported actions

Supported methods for Rootly

Delete
Get
Head
Options
Patch
Post
Put

To set up Rootly integration, add the HTTP Request node to your workflow canvas and authenticate it using a generic authentication method. The HTTP Request node makes custom API calls to Rootly to query the data you need using the API endpoint URLs you provide.

See the example here

Requires additional credentials set up

Use n8n's HTTP Request node with a predefined or generic credential type to make custom API calls.

Gmail and Rootly integration details

Gmail

Gmail

Gmail is a free of charge email service offered as part of Google Workspace. It is used by individuals and organizations to send and receive emails and communicate internally and externally. It remains the world’s most widely used email service.

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Rootly

Rootly

Rootly is a platform that streamlines incident management by automating manual tasks. Trusted by thousands globally, it simplifies the incident resolution process, ensuring consistency and efficiency for users.

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Other integrations with Gmail and Rootly

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Gmail and Rootly integration tutorials

FAQ about Gmail integrations

Need help setting up your Gmail and Rootly integration?

Discover our latest community's recommendations and join the discussions about Gmail and Rootly integration.

  • jake chard

    How do I remove n8n Email footer in Gmail node send message?

    jake chard

    Each email sent has “This email was sent automatically with n8n” in the footer or after the email. How do I remove this please?

    Open topic
  • Jan Koch

    Sending attachment via Gmail

    Jan Koch

    Describe the problem/error/question I am trying to send an email with an attachment using the Gmail node and get an error that I don’t understand. I am able to download that file from the original email and upload it to …

    Open topic
  • FawenYo

    Failed to send Gmail attachment

    FawenYo

    Describe the problem/error/question I’m trying to send an HTML file in the Gmail attachment, but it just raise an error. This question is similar to Sending attachment via Gmail , but I just couldn’t get it work …

    Open topic
  • Jean-Pierre GARNIER

    Gmail node subject text encoding issue

    Jean-Pierre GARNIER

    Describe the problem/error/question Hi, I’m facing an encoding problem while sending email with gmail node for every char with and accent (é,à,ô,î…). I noticed that this problem doesn’t occurs when i’m directly writing …

    Open topic
  • Anirudh Tugawe

    Update Google Sheets After sending Email

    Anirudh Tugawe

    Hi everyone, I’m working on a workflow where I’m using Google Sheets to get input data. I have a loop set up that correctly reads the data and processes it: it takes a Word document template, app…

    Open topic

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Why

Why use n8n to integrate Gmail with Rootly

Handle branching, merging and iteration easily. Pause your workflow to wait for external events.

Re-run single steps to test changes in no time. And pin your data to avoid generating trigger events every time you execute.

Your data is displayed alongside your settings, making edge cases easy to track down.

Use 1000+ workflow templates available from our core team and our community.

Copy and paste, easily import and export workflows.

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