Convert handwritten meeting notes to Google Docs with Gmail and easybits

Quick overview

This workflow monitors a Gmail inbox for unread emails with image attachments, uses easybits Extractor to turn handwritten meeting notes into structured data, creates a Google Doc in a chosen Drive folder, inserts the formatted notes, and replies to the original email with the document link.

How it works

1. Triggers every minute when a new unread email arrives in Gmail and downloads its attachments.
2. Sends the attached meeting-notes image to easybits Extractor to extract the meeting title, date, attendees, summary, action items, and source transcription.
3. Formats the extracted fields into a single plain-text document body with fallbacks for missing values and counts the action items.
4. Creates a new Google Doc in Google Drive using the extracted meeting title (or a date-based fallback).
5. Inserts the generated plain-text body into the newly created Google Doc.
6. Replies in Gmail to the original email thread with a link to the Google Doc and the number of action items captured.

Setup

1. Connect Gmail OAuth2 credentials for the Gmail trigger and reply action.
2. Install and configure the easybits Extractor community node and add your easybits API key (and select/configure the extractor pipeline used for meeting-note fields).
3. Connect Google Docs (Google) OAuth2 credentials and set the destination Google Drive folder ID in the doc creation step.