See llms.txt for all machine-readable content.

Back to Templates

Qualify HubSpot Community RevOps signals with Claude and Notion

Created by

Created by: Scott Collier || scottcollier
Scott Collier

Last update

Last update 3 hours ago

Categories

Share

Quick overview

This workflow runs daily to scan HubSpot Community RSS feeds for recent RevOps-related posts, uses Anthropic Claude to qualify and categorize each candidate, and writes the relevant signals (plus a suggested diagnostic reply) into a Notion database for human review.

How it works

  1. Runs every day on a schedule (07:00 UTC).
  2. Validates the Notion database ID, the allowed HubSpot Community RSS feed URLs, and the lookback and per-feed limits before making any external requests.
  3. Fetches each HubSpot Community RSS feed over HTTPS, parses the XML, and flattens items into individual posts.
  4. Filters posts to a configurable recency window, keeps only posts matching predefined RevOps keywords, and caps how many posts are kept per feed.
  5. Removes posts already processed in previous executions using the post URL to avoid reprocessing.
  6. Sends each remaining post to the Anthropic Messages API (Claude) to classify relevance, assign warmth tier and pain areas, and generate a draft diagnostic comment.
  7. Creates a new page in Notion for each relevant post (or a “Needs review” record if the model output is malformed) with the classification fields and the source URL.

Setup

  1. Create or choose a Notion database with the expected properties (for example: Name, Signal, Evidence, Warmth tier, Pain area, Best angle, Draft, Persona type, Track, Source, Source URL, Next action, Status, Replied) and paste its database ID into the Scout Setup step.
  2. Add an Anthropic API key as an HTTP Header Auth credential on the Anthropic request and ensure the workflow’s model ID matches an available Claude model.
  3. Add a Notion integration token as an HTTP Header Auth credential on the Notion request and share the target database with that integration.
  4. Review and update the RSS feed list, lookbackHours, maxPostsPerFeed, and the workflow timezone/schedule to match your environment before activating.

Requirements

  • n8n 2.36.8 or compatible, a Notion database using Scout's documented schema, a Notion internal integration, and an Anthropic API key. Built with standard n8n nodes; Gmail is not required.

Customization

  • Adjust the configured HubSpot Community RSS feeds, lookback window, per-feed item cap, schedule, timezone, Claude model, and qualification taxonomy in Scout Setup.

Additional info

Scout never posts or messages anyone. It writes qualified signals and draft replies to Notion for human review. Automated discovery supports HubSpot Community RSS only. Full setup instructions, verification evidence, schema, and five companion workflows: https://github.com/scottcollier10/scout