AI-Powered Proposal Generator - Sales Automation Workflow

Overview

This n8n workflow automates the entire proposal generation process using AI, transforming client requirements into professional, customized proposals delivered via email in seconds.

Use Case

Perfect for agencies, consultants, and sales teams who need to generate high-quality proposals quickly. Instead of spending hours writing proposals manually, this workflow captures client information through a web form and uses GPT-4 to generate contextually relevant, professional proposals.

How It Works

1. Form Trigger - Captures client information through a customizable web form
2. OpenAI Integration - Processes form data and generates structured proposal content
3. Google Drive - Creates a copy of your proposal template
4. Google Slides - Populates the template with AI-generated content
5. Gmail - Automatically sends the completed proposal to the client

Key Features

• AI Content Generation: Uses GPT-4 to create personalized proposal content
• Professional Templates: Integrates with Google Slides for polished presentations
• Automated Delivery: Sends proposals directly to clients via email
• Form Integration: Captures all necessary client data through web forms
• Customizable Output: Generates structured proposals with multiple sections

Template Sections Generated

• Proposal title and description
• Problem summary analysis
• Three-part solution breakdown
• Project scope details
• Milestone timeline with dates
• Cost integration

Requirements

• n8n instance (cloud or self-hosted)
• OpenAI API key for content generation
• Google Workspace account for Slides and Gmail
• Basic n8n knowledge for setup and customization

Setup Complexity

Intermediate - Requires API credentials setup and basic workflow customization

Benefits

• Time Savings: Reduces proposal creation from hours to minutes
• Consistency: Ensures all proposals follow the same professional structure
• Personalization: AI analyzes client needs for relevant content
• Automation: Eliminates manual copy-paste and formatting work
• Scalability: Handle multiple proposal requests simultaneously

Customization Options

• Modify AI prompts for different industries or services
• Customize Google Slides template design
• Adjust form fields for specific information needs
• Personalize email templates and signatures
• Configure milestone templates for different project types

Error Handling

Includes basic error handling for API failures and form validation to ensure reliable operation.

Security Notes

All credentials have been removed from this template. Users must configure their own:

• OpenAI API credentials
• Google OAuth2 connections for Slides, Drive, and Gmail
• Form webhook configuration

This workflow demonstrates practical AI integration in business processes and showcases n8n's capabilities for complex automation scenarios.