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Smart Email Draft Generator

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Created by: Oneclick AI Squad || oneclick-ai

Oneclick AI Squad

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Last update 8 days ago

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AI-Powered Email Draft Automation Workflow

In this guide, we’ll walk you through setting up an AI-driven workflow that automatically processes incoming emails using a custom AI model (e.g., Llama), prepares email content, and saves it as a Gmail draft. Ready to automate your email drafting process? Let’s dive in!

What’s the Goal?

  • Automatically detect and process new emails via IMAP.
  • Use a custom AI model to analyze and generate email content.
  • Prepare structured and relevant email responses.
  • Save the generated content as a Gmail draft for review or sending.
  • Enable 24/7 email automation with seamless integration.

By the end, you’ll have a self-running email assistant that drafts responses effortlessly.

Why Does It Matter?

Manual email drafting is time-consuming and prone to delays. Here’s why this workflow is a game changer:

  • Zero Human Error: AI ensures consistent and accurate drafts.
  • Time-Saving Automation: Instantly process and draft emails, boosting efficiency.
  • 24/7 Availability: Handle emails anytime without manual intervention.
  • Focus on Strategy: Free your team from repetitive drafting tasks.

Think of it as your tireless email drafting assistant that never misses a beat.

How It Works

Here’s the step-by-step magic behind the automation:

Step 1: Trigger the Workflow
  • Detect new emails using IMAP via the Check New Email (IMAP) node.
  • Capture incoming email content for processing.
Step 2: Process Email with AI
  • Send the email text to a custom AI model (e.g., Llama) for analysis.
  • Use the Custom AI Model node to generate a context-aware response or draft content.
Step 3: Prepare Email Content
  • Format the AI-generated content into a polished email structure using the Prepare Email Content node.
  • Ensure the content is ready for drafting with proper salutations and structure.
Step 4: Save as Gmail Draft
  • Route the prepared email content to the Save as Gmail Draft node.
  • Save the draft in Gmail for review or manual sending.
Step 5: Log & Optimize
  • Log all processed emails and drafts in a database (e.g., Airtable, Google Sheets).
  • Continuously improve the AI model based on feedback or new email patterns.

How to Use the Workflow?

Importing a workflow in n8n is a straightforward process that allows you to use pre-built or shared workflows to save time. Below is a step-by-step guide to importing the Smart Email Draft Generator workflow in n8n, based on the official documentation and community resources.

Steps to Import a Workflow in n8n

1. Obtain the Workflow JSON

  • Source the Workflow:
    • Workflows are typically shared as JSON files or code snippets. You might receive them from:
      • The n8n community (e.g., n8n.io workflows page).
      • A colleague or tutorial (e.g., a .json file or copied JSON code).
      • Exported from another n8n instance.
  • Format: Ensure you have the workflow in JSON format, either as a file (e.g., workflow.json) or as text copied to your clipboard.

2. Access the n8n Workflow Editor

  • Log in to n8n:
    • Open your n8n instance (via n8n Cloud or your self-hosted instance).
    • Navigate to the Workflows tab in the n8n dashboard.
  • Open a New Workflow:
    • Click Add Workflow to create a blank workflow, or open an existing workflow if you want to merge the imported workflow.

3. Import the Workflow
Option 1: Import via JSON Code (Clipboard):

  • In the n8n editor, click the three dots (⋯) in the top-right corner to open the menu.
  • Select Import from Clipboard.
  • Paste the JSON code of the workflow into the provided text box.
  • Click Import to load the workflow into the editor.

Option 2: Import via JSON File:

  • In the n8n editor, click the three dots (⋯) in the top-right corner.
  • Select Import from File.
  • Choose the .json file from your computer.
  • Click Open to import the workflow.

Setup Notes:

  • IMAP Credentials: Configure IMAP settings in the Check New Email (IMAP) node with your email account credentials (e.g., Gmail IMAP settings).
  • Custom AI Model: Set up the Custom AI Model node with your AI model credentials (e.g., Llama API key or endpoint).
  • Gmail Integration: Authorize the Save as Gmail Draft node with Gmail API credentials to save drafts.
  • Content Customization: Adjust the Prepare Email Content node to tailor the email structure or tone as needed.