This AI-powered workflow reads emails, understands the request using an LLM, and creates structured Jira issues.
Key Insights
- Poll for new emails every 5 minutes; ensure Gmail/IMAP is properly configured.
- AI analysis requires a reliable LLM model (e.g., Chat Model or AI Tool).
Workflow Process
- Trigger the workflow with the
Check for New Emails Gmail Triggernode. - Fetch full email content using the
Fetch Full Email Content get messagenode. - Analyze email content with the
Analyze Email & Extract Tasksnode using AI. - Parse the AI-generated JSON output into tasks with the
Parse JSON Output from AInode. - Create the main Jira issue with the
Jira - Create Main Issue create: issuenode. - Split subtasks from JSON and create them with the
Split Subtasks JSON ItemsandCreate Subtasks create: issuenodes.
Usage Guide
- Import the workflow into n8n and configure Gmail and Jira credentials.
- Test with a sample email to ensure ticket creation and subtask assignment.
Prerequisites
- Gmail/IMAP credentials for email polling
- Jira API credentials with issue creation permissions
Customization Options
Adjust the Analyze Email & Extract Tasks node to refine AI task extraction or modify the polling frequency in the trigger node.