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Automatic Lead Export from Fluentform to Google Sheets with Form Categorization

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Created by: Khairul Muhtadin || khmuhtadin

Khairul Muhtadin

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Last update 12 hours ago

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❓ What Problem Does It Solve?

Manual exporting or copying of leads and newsletter signups from web forms to spreadsheets is time-consuming, error-prone, and delays follow-ups or marketing activities. Traditional workflows can lose data due to mistakes or lack of automation. The Fluentform Export workflow automates the capture and organization of form submissions and newsletter signups into Google Sheets

💡 Why Use this workflow?

  • Save Time: Automate tedious manual data entry for form leads and newsletter signups
  • Avoid Data Loss: Ensure all submissions are reliably logged with real-time updates
  • Organized Data: Separate sheets for newsletter and contact form data maintain clarity
  • Easy Integration: Works seamlessly with Fluentform submissions and Google Sheets
  • Flexible & Scalable: Quickly adapt to changes in form structure or spreadsheet columns

⚡ Who Is This For?

  • Marketers & Growth Teams: Automatically gather leads and newsletter contacts to fuel campaigns
  • Small to Medium Businesses: Reduce overhead from manual data management and errors
  • Customer Support Teams: Keep track of form submissions in a centralized, accessible place
  • Website Admins: Simplify data workflow from Fluentform plugins without coding

🔧 What This Workflow Does

  • ⏱ Trigger: Listens for incoming POST requests from Fluentform via webhook
  • 📎 Step 2: Evaluates if the submission is a newsletter signup or a form based on a specific token
  • 🔄 Step 3 (Newsletter Path): Maps email from newsletter submissions and appends/updates Google Sheets "News Letter" tab
  • 🔄 Step 3 (Form Path): Extracts full name, email, phone, subject, and message fields and appends/updates the Google Sheets "form" tab
  • 💌 Step 4: Sends a JSON success response back to Fluentform confirming receipt

🔐 Setup Instructions

  1. Import the provided .json workflow file into your n8n instance
  2. Set up credentials:
    • Google Sheets OAuth2 credential with access to your target spreadsheets
  3. Customize workflow elements:
    • Update Fluentform webhook URL in your Fluentform settings to the n8n webhook URL generated
    • Adjust field names or spreadsheet columns if your form structure changes
  4. Update spreadsheet IDs and sheet names used in the Google Sheets nodes to match your own Sheets
  5. Test workflow thoroughly with actual Fluentform submissions to verify data flows correctly

🧩 Pre-Requirements

  • Running n8n instance (Cloud or self-hosted)
  • Google account with access to Google Sheets and OAuth credentials
  • Fluentform installed on your website with ability to set webhook URL
  • Target Google Sheets prepared with tabs named "News Letter" and "form" with expected columns

🧠 Nodes Used

  • Webhook (POST - Retrieve Leads)
  • If (Form or newsletter?)
  • Set (newsletter and form data preparation)
  • Google Sheets (Append/update for newsletter and form sheets)
  • Respond to Webhook

📞 Support

Made by: khaisa Studio
Tag: automation, Google Sheets, Fluentform, Leads
Category: Marketing
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