Airtable and Gmail integration

Automate Pinterest Analysis & AI-Powered Content Suggestions With Pinterest API This workflow automates the collection, analysis, and summarization of Pinterest Pin data to help marketers optimize content strategy. It gathers Pinterest Pin performance data, analyzes trends using an AI agent, and delivers actionable insights to the Marketing Manager via email. This setup is ideal for content creators and marketing teams who need weekly insights on Pinterest trends to refine their content calendar and audience engagement strategy. Prerequisites Before setting up this workflow, ensure you have the following: Pinterest API Access & Developer Account Sign up at Pinterest Developers and obtain API credentials. Ensure you have access to both Organic and Paid Pin data. Airtable Account & API Key Create an account at Airtable and set up a database. Obtain an API key from Account Settings. AI Agent for Trend Analysis An AI-powered agent (such as OpenAI's GPT or a custom ML model) is required to analyze Pinterest trends. Ensure integration with your workflow automation tool (e.g., Zapier, Make, or a custom Python script). Email Automation Setup Configure an SMTP email service (e.g., Gmail, Outlook, SendGrid) to send the summarized results to the Marketing Manager. Step-by-Step Guide to Automating Pinterest Pin Analysis Scheduled Trigger for Data Collection At 8:00 AM (or your preferred time), an automated trigger starts the workflow. Adjust the timing based on your marketing schedule to optimize trend tracking. Fetch Data from Pinterest API Retrieve recent Pinterest Pin performance data, including impressions, clicks, saves, and engagement rate. Ensure both Organic and Paid Ads data are labeled correctly for clarity. Store Data in Airtable Pins are logged and categorized in an Airtable database for further analysis. Sample Airtable Template for Pinterest Pins | Column Name | Description | |---------------|---------------------------------------| | pin_id | Unique identifier for each Pin | | created_at | Timestamp of when the Pin was created | | title | Title of the Pin | | description| Short description of the Pin | | link | URL linking to the Pin | | type | Type of Pin (e.g., organic, ad) | AI Agent Analyzes Pinterest Trends The AI model reviews the latest Pinterest data and identifies: Trending Topics & Keywords** Engagement Patterns** Audience Interests & Behavior Changes** Optimal Posting Times & Formats** Generate Content Suggestions with AI The AI Agent recommends new Pin ideas and content calendar updates to maximize engagement. Suggestions include creative formats, hashtags, and timing adjustments for better performance. Summary & Insights Generated by AI A concise report is created, summarizing Pinterest trends and actionable insights for content strategy. Email Report Sent to the Marketing Manager The summary is emailed to the Marketing Manager to assist with content planning and execution. The report includes: Performance Overview of Recent Pins Trending Content Ideas Best Performing Pin Formats AI-Generated Recommendations This workflow enables marketing teams to automate Pinterest analysis and optimize their content strategy through AI-driven insights. 🚀

UTM Link Creator & QR Code Generator with Scheduled Google Analytics Reports This workflow enables marketers to generate UTM-tagged links, convert them into QR codes, and automate performance tracking in Google Analytics with scheduled reports every 7 days. This solution helps monitor traffic sources from different marketing channels and optimize campaign performance based on analytics data. Prerequisites Before implementing this workflow, ensure you have the following: Google Analytics 4 (GA4) Account & Access Ensure you have a GA4 property set up. Access to the GA4 Data API to schedule performance tracking. Refer to the Google Analytics Data API Overview for more information. Airtable Account & API Key Create an Airtable base to store UTM links, QR codes, and analytics data. Obtain an Airtable API key from your Account Settings. Detailed instructions are available in the Airtable API Authentication Guide. Step-by-Step Guide to Setting Up the Workflow Generate UTM Links Create a form or interface to input: Base URL** (e.g., https://example.com) Campaign Name** (utm_campaign) Source** (utm_source) Medium** (utm_medium) Term** (Optional: utm_term) Content** (Optional: utm_content) Append UTM parameters to generate a trackable URL. Store UTM Links & QR Codes in Airtable Set up an Airtable base with the following columns: UTM Link** QR Code** Campaign Name** Source** Medium** Date Created** Adjust as needed based on your tracking requirements. For guidance on setting up your Airtable base and using the API, refer to the Airtable Web API Documentation. Convert UTM Links to QR Codes Use a QR code generator API (e.g., goqr.me, qrserver.com) to generate QR codes for each UTM link and store them in Airtable. Schedule Google Analytics Performance Reports (Every 7 Days) Use the Google Analytics Data API to pull weekly performance reports based on UTM parameters. Extract key metrics such as: Sessions Users Bounce Rate Conversions Revenue (if applicable) Store the data in Airtable for tracking and analysis. Adjust timeframe as needed For more details on accessing and using the Google Analytics Data API, consult the Google Analytics Data API Overview. Benefits of This Workflow ✅ Track Marketing Campaigns: Easily monitor which channels drive traffic. ✅ Automate QR Code Creation: Seamless integration of UTM links with QR codes. ✅ Scheduled Google Analytics Reports: No manual reporting—everything runs automatically. ✅ Improve Data-Driven Decisions: Optimize ad spend and marketing strategies based on performance insights. This version ensures proper Markdown structure, includes relevant documentation links, and improves readability. Let me know if you need any further refinements! 🚀

This n8n template scrapes a list of AI grants from grants.gov and qualifies them using AI; determining interest and eligibility for the business. It then sends an email alert of interesting items to team members in an email. The template also shows how you can use the "Remove Duplicates" node to simplify deduplication of external listings without the need to manage this yourself. Not particularly interested in AI Grants? This template works for other tender websites as long as you're able to scrape them. How it works A scheduled trigger is set to fetch a list of AI grants listed on the grants.gov website in the past day. A Remove Duplicates node is used to track Grant IDs to filter out those already processed by the workflow. New grants are summarized and analysed by AI nodes to determine eligibility and interest which is then saved to an Airtable database. Another scheduled trigger starts a little later than the first to collect and summarize the new grants The results are then compiled into an email template using the HTML node, in the form of a newsletter designed to alert and brief team members of new AI grants. This email is then sent to a list of subscribers using the gmail node. How to use Make a copy of sample Airtable here: https://airtable.com/appiNoPRvhJxz9crl/shrRdP6zstgsxjDKL The filters for fetching the grants is currently set to the "AI" category. Feel free to change this to include more categories. Not interested in grants, this template can works for other sources of leads just change the endpoint and how you're defining the item ID to track. Requirements Airtable for database OpenAI for LLM Note: These are not hard requirements and can be exchanged for services available to you. customising the workflow "Eligibility" criteria at this stage may be better served by identifying hard blockers instead ie. certifications, geographical considerations or certain legal checks. Be sure to mention any hard blockers into the Eligibility prompt. Not particularly interested in AI prompts? This template works for other tender websites as long as you're able to scrape them.

This n8n template shows how anyone can build a simple newsletter-like subscription service where users can enrol themselves to receive messages/content on a regular basis. It uses n8n forms for data capture, Airtable for database, AI for content generation and Gmail for email sending. How it works An n8n form is setup up to allow users to subscribe with a desired topic and interval of which to recieve messages via n8n forms which is then added to the Airtable. A scheduled trigger is executed every morning and searches for subscribers to send messages for based on their desired intervals. Once found, Subscribers are sent to a subworkflow which performs the text content generation via an AI agent and also uses a vision model to generate an image. Both are attached to an email which is sent to the subscriber. This email also includes an unsubscribe link. The unsubscribe flow works similarly via n8n form interface which when submitted disables further scheduled emails to the user. How to use Make a copy of sample Airtable here: https://airtable.com/appL3dptT6ZTSzY9v/shrLukHafy5bwDRfD Make sure the workflow is "activated" and the forms are available and reachable by your audience. Requirements Airtable for Database OpenAI for LLM (but compatible with others) Gmail for Email (but can be replaced with others) Customising this workflow This simple use can be extended to deliver any types of content such as your company newsletter, promotions, social media posts etc. Doesn't have to be limited to just email - try social messaging, Whatsapp, Telegram and others.

Purpose This workflow automatically creates Tasks from forwarded Emails, similar to Asana, but better. Emails are processed by AI and converted to rather actionable task. In addition this workflow is build in a way, that multiple users can share this single process by setting up their individual configuration through a user friendly portal (internal tool) instead of the need to manage their own workflows. Demo How it works One Gmail account is used to process inbound mails from different users. A custom web portal enables users to define “routes”. Thats where the mapping between an automatically generated Gmail Alias and a Notion Database URL, including the personal API Token, happens. Using a Gmail Trigger, new entries are split by the Email Alias, so the corresponding route can be retrieved from the Database connected to the portal. Every Email then gets processed by AI to get generate an actionable task and get a short summary of the original Email as well as some metadata. Based on a predefined structure a new Page is created in the corresponding Notion Database. Finally the Email is marked as “processed” in Gmail. If an error happens, the route gets paused for a possible overflow and the user gets notified by Email. Setup Create a new Google account (alternatively you can use an existing one and set up rules to keep your inbox organized) Create two Labels in Gmail: “Processed” and “Error” Clone this Softr template including the Airtable dataset and publish the application Clone this workflow and choose credentials (Gmail, Airtable) Follow the additional instructions provided within the workflow notes Enable the workflow, so it runs automatically in the background How to use Open published Softr application Register as a new user Create a new route containing the Notion API key and the Notion Database URL Expand the new entry to copy the Email address Save the address as a new contact in your Email provider of choice Forward an Email to it and watch how it gets converted to an actionable task Disclamer Airtable was chosen, so you can setup this template fairly quickly. It is advised to replace the persistence by something you own, like a self hosted SQL server, since we are dealing with sensitive information of multiple users This solution is only meant for building internal tools, unless you own an embed license for n8n.

What this template does This workflow will collect order data as it is produced, then send a summary email of all orders at the end of every day, formatted in a table. It receives new orders via webhook and stores in Airtable. At 7PM every day, it sends a summary email with the day's orders in a HTML table Setup: Instructions Video Create a new table in Airtable and give it a field time with type date, orderID with type number, and orderPrice also with type number. Create a new access token if you haven't already at https://airtable.com/create/tokens/new. Make sure to give the token the scopes data.records:read, data.records:write, schema.bases:read and access to whichever table you choose to store the orders. A pop-up window appears with the token. Use this token to make Create New Credential > Access Token for Airtable in the Store Order and Airtable Get Today's Orders nodes. Create access credentials for your Gmail as described here: https://developers.google.com/workspace/guides/create-credentials. Use the credentials from your client_secret.json in the Send to Gmail node. In the Store Order node, change Base and Table to the database and table in your Airtable account you wish to use to store orders. Make sure to use these same values in the Airtable Get Today's Orders node. Every time an order is created in your system, send a POST request to Webhook from your order software. Each request must contain a single order containing fields 'orderID' and 'orderPrice' (or, edit Set Order Fields to select which incoming fields you wish to save) Change the schedule time for sending email from Everyday at 7PM to whichever time you choose. Test: Activate the workflow. From the node Webhook, copy Production URL Send the following CURL request to the URL given to you: curl -X POST -H "Content-Type: application/json" -d '{"orderID": 12345, "orderPrice": 99.99}' YOUR_URL_HERE It should say Node executed successfully. Now check your Airtable and confirm the order was stored in the right place.