Validated RSVP Confirmation with Automated Badge Generation

Overview:

This comprehensive workflow automates the entire event RSVP process from form submission to attendee confirmation, including real-time email validation and personalized digital badge generation.

✨ KEY FEATURES:

• Real-time Email Validation - Verify attendee emails using VerifiEmail API to prevent fake registrations

• Automated Badge Generation - Create beautiful, personalized event badges with attendee details

• Smart Email Routing - Send confirmation emails with badges for valid emails, rejection notices for invalid ones

• Comprehensive Logging - Track all RSVPs (both valid and invalid) in Google Sheets for analytics

• Dual Path Logic - Handle valid and invalid submissions differently with conditional branching

• Anti-Fraud Protection - Detect disposable emails and invalid domains automatically

🔧 WORKFLOW COMPONENTS:

1. Webhook Trigger - Receives RSVP submissions
2. Email Validation - Verifies email authenticity using VerifiEmail API
3. Conditional Logic - Separates valid from invalid submissions
4. Badge Creator - Generates HTML-based personalized event badges
5. Image Converter - Converts HTML badges to shareable PNG images using HTMLCssToImage
6. Email Sender - Delivers confirmation with badge or rejection notice via Gmail
7. Data Logger - Records all attempts in Google Sheets for tracking and analytics

🎯 PERFECT FOR:

• Conference organizers managing hundreds of RSVPs
• Corporate event planners requiring verified attendee lists
• Webinar hosts preventing fake registrations
• Workshop coordinators issuing digital badges
• Community event managers tracking attendance

💡 BENEFITS:

• Reduces manual verification time by 95%
• Eliminates fake email registrations
• Creates professional branded badges automatically
• Provides real-time RSVP tracking and analytics
• Improves attendee experience with instant confirmations
• Maintains clean, verified contact lists

🛠️ REQUIRED SERVICES:

• n8n (cloud or self-hosted)
• VerifiEmail API (https://verifi.email)
• HTMLCssToImage API (https://htmlcsstoimg.com)
• Gmail account (OAuth2)
• Google Sheets

📈 USE CASE SCENARIO:

When someone submits your event RSVP form, this workflow instantly validates their email, generates a personalized badge with their details, and emails them a confirmation—all within seconds. Invalid emails receive a helpful rejection notice, and every submission is logged for your records. No manual work required!

🎨 BADGE CUSTOMIZATION:

The workflow includes a fully customizable HTML badge template featuring:
• Gradient background with modern design
• Attendee name, designation, and organization
• Event name and date
• Email address and validation timestamp
• Google Fonts (Poppins) for professional typography

📊 ANALYTICS INCLUDED:

Track metrics like:
• Total RSVPs received
• Valid vs invalid email ratio
• Event-wise registration breakdown
• Temporal patterns
• Organization/company distribution

⚡ PERFORMANCE:

• Processing time: ~3-5 seconds per RSVP
• Scales to handle 100+ concurrent submissions
• Email delivery within 10 seconds
• Real-time Google Sheets updates

🔄 EASY SETUP:

1. Import the workflow JSON
2. Configure your credentials (detailed instructions included)
3. Create your form with required fields (name, email, event, designation, organization)
4. Connect the webhook
5. Activate and start receiving validated RSVPs!

🎓 LEARNING VALUE:

This workflow demonstrates:
• Webhook integration patterns
• API authentication methods
• Conditional workflow branching
• HTML-to-image conversion
• Email automation best practices
• Data logging strategies
• Error handling techniques