Generate Business Proposals with GPT-4o, Google Sheets and Google Docs

📊 Description

Automate your client proposal creation with this intelligent workflow that transforms Google Sheets entries into professional Google Docs proposals using OpenAI GPT-4o. Designed for agencies and sales teams, it delivers personalized, branded, and structured proposals in minutes — no manual editing required. 🚀📄🤖

What This Template Does

• Triggers when a new row is added in a connected Google Sheet. 📋
• Filters only the latest row to ensure one proposal per new entry. 🔍
• Uses GPT-4o to generate structured proposal content (Executive Summary, Scope, Costing, Timeline, Conclusion). 💡
• Parses output into validated JSON format for accurate field mapping. ⚙️
• Populates a Google Docs template with AI-generated content using placeholders. 📝
• Downloads the completed proposal as a PDF file. 💾
• Archives the finalized document into a designated Google Drive folder. 📂
• Resets the template for the next proposal cycle automatically. 🔄

Key Benefits

✅ Eliminates repetitive manual proposal writing.
✅ Ensures brand consistency with structured templates.
✅ Generates high-quality proposals using AI in real time.
✅ Automates document formatting, saving hours per client.
✅ Scales easily for agencies handling multiple clients daily.

Features

• Google Sheets trigger for new entries.
• GPT-4o-based content generation with customizable prompts.
• JSON output validation and structured parsing.
• Google Docs population using placeholder replacement.
• Drive storage automation for version tracking.
• End-to-end automation from data to proposal delivery.

Requirements

• Google Sheets document with columns: clientName, jobDescription.
• Google Docs template with placeholders (e.g., {{executive_summary}}, {{scope_of_work}}).
• OpenAI API key (GPT-4o).
• Google Drive credentials for output management.

Target Audience

• Marketing and web agencies automating client proposal generation.
• Sales teams preparing project estimates and deliverables.
• Freelancers and consultants managing multiple client requests.
• Businesses streamlining documentation workflows.

Step-by-Step Setup Instructions

• Connect Google Sheets and replace the Sheet ID placeholder.
• Set up your Google Docs proposal template and replace the Document ID.
• Add your OpenAI API key for GPT-4o content generation.
• Specify your Google Drive folder for saving proposals.
• Test the workflow with a sample entry to confirm formatting.
• Activate the workflow for continuous proposal generation. ✅