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Automate Content Publishing with GPT-4 via Google Sheets to Email & Slack Approval

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Created by: Rahul Joshi || rahul08

Rahul Joshi

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Last update 2 days ago

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Streamline the final stage of your content production workflow by automating publishing, formatting, metadata generation, and approval routing. This AI-powered subworkflow pulls optimized drafts from Google Sheets, enriches them with SEO metadata, converts them into publish-ready HTML, and delivers them via email and Slack for approval or distribution. Ideal for teams managing high-volume content pipelines with structured review processes. ✨📝🚀

What This Template Does

  • Triggers via chat to start the content publishing process. 💬
  • Fetches the latest optimized content draft from Google Sheets using a content ID. 📄
  • Prepares metadata such as topic, intent, platform, and parameters. 🧩
  • Uses an AI agent (GPT-4) to generate SEO metadata, HTML-formatted article, tags, and structured publish data. 🤖
  • Enforces JSON structure to ensure consistent output formatting. 🧱
  • Saves the publish-ready content (title, meta description, HTML, tags) back into Google Sheets for version tracking. 📊
  • Sends the content to an approver via Gmail with a previewed HTML body. 📧
  • Awaits approval and branches based on decision. 🔀
  • If approved, sends the final published content to the intended recipient via Gmail. 📨
  • Sends a success confirmation message to Slack for team visibility. 📢

Key Benefits

✅ AI-generated SEO optimization, metadata, and HTML formatting
✅ Centralizes content versioning within Google Sheets
✅ Automates approval workflows and content delivery
✅ Ensures consistent output structure with JSON parsing
✅ Reduces manual formatting, editing, and routing tasks
✅ Delivers instant Slack notifications for team transparency

Features

  • Chat-triggered publishing workflow
  • Google Sheets content retrieval and storage
  • AI-driven formatting, metadata generation, HTML conversion
  • Structured JSON enforcement for clean automation
  • Gmail integration for approval + publishing
  • Slack notifications for successful publication
  • Short-term memory support for context persistence

Requirements

  1. Google Sheets OAuth2 credentials
  2. OpenAI API key (GPT-4 or GPT-4 mini)
  3. Gmail OAuth2 credentials for sending and receiving approval messages
  4. Slack API credentials with chat:write access
  5. Preconfigured Google Sheet containing optimized content drafts

Target Audience

  1. Content operations teams handling recurring content workflows
  2. SEO and marketing teams producing high-volume articles
  3. Agencies managing structured approval pipelines
  4. Automation specialists building content publishing systems
  5. Teams needing standardized, AI-enhanced HTML content

Step-by-Step Setup Instructions

  • Connect your Google Sheets OAuth2 credential and replace the sheet/document IDs. 🗂️
  • Add your OpenAI API key for the AI Publishing Agent. 🔑
  • Connect Gmail credentials for both approval and final publishing emails. 📧
  • Update all email addresses and Slack channel IDs with your own. ✏️
  • Modify metadata fields (topic, intent, platform) if needed. 🎯
  • Run the workflow with a sample content ID to verify the flow. 🔍
  • Enable and integrate as a subworkflow inside your main content pipeline. 🚀