Purpose and Audience

This n8n workflow automates the entire lead nurturing process from initial contact through a 3-email follow-up sequence, with intelligent reply detection and personalized AI-generated content. It's designed to save sales teams countless hours while maintaining a personal touch in every interaction.

What It Does

This workflow orchestrates a comprehensive lead management system that:

1. Captures leads via Telegram: Sales agents submit lead information (name, company, email, notes) through a Telegram bot after phone calls
2. Generates personalized emails: Uses AI (Google Gemini) to create contextually relevant, personalized emails based on conversation notes and sequence position
3. Sends automated follow-ups: Delivers a 3-email nurture sequence with strategic timing (initial email, 24-hour follow-up, final follow-up)
4. Tracks engagement: Monitors email opens and replies in real-time
5. Detects responses: Automatically checks Gmail daily for lead replies and stops the sequence when detected
6. Updates lead status: Maintains accurate lead status throughout the journey (active → 2nd follow-up sent → 3rd follow-up sent → replied)
7. Provides real-time notifications: Sends Telegram alerts to agents when emails are sent, replies are received, or sequences complete
8. Stores all communications: Archives email content and metadata in a structured data table for reference and analysis

The workflow intelligently adapts email tone and content based on sequence position—warm and conversational for first contact, value-adding for second follow-up, and brief yet respectful for the final touchpoint.

Who Is It For

This workflow is perfect for:

• Sales teams managing multiple leads and needing consistent follow-up without manual effort
• Small businesses looking to professionalize their outreach without hiring additional staff
• Account executives who want to focus on conversations rather than email scheduling
• Founders and solopreneurs juggling sales alongside other responsibilities
• Marketing agencies managing client outreach campaigns
• Anyone who has promising leads but struggles with timely, personalized follow-up

How to Setup

Prerequisites
Before implementing this workflow, ensure you have:

• Telegram Bot (for lead submission and notifications)
• SMTP Connection (for sending emails)
• Gmail Node Connection (for reply detection)
• Data Table with the following columns:
  name
  email
  company
  notes
  status
  emailSequenceNumber
  lastSentDate
  first_email_content
  first_email_sbjct
  second_email_content
  second_email_sbjct
  third_email_content
  third_email_sbjct
  (Table name: leads_test)
• Gemini API Key (for AI-powered email generation)

Setup Instructions

Once you have all prerequisites ready, follow the provided setup tutorials for complete setup and configuration.