TimeRex AI-Powered Booking Automation

Description (for n8n template submission)

Transform your TimeRex booking management with AI-powered automation. This workflow automatically processes bookings, enriches data with AI insights, and keeps your team informed via Slack—all in real-time.

What This Workflow Does

🤖 AI-Powered Intelligence

• Smart Company Detection: Automatically identifies company names from guest email domains
• Booking Categorization: Uses Google Gemini to classify bookings (Sales/Support/Interview/Partnership/Media)
• Meeting Brief Generation: AI creates actionable preparation notes for hosts before each meeting

⚡ Automated Processing

• Receives webhooks from TimeRex for confirmed and cancelled bookings
• Validates requests with security token verification
• Logs enriched booking data to Google Sheets
• Sends detailed Slack notifications with AI-generated insights

🛡️ Security & Reliability

• Token-based webhook authentication
• Security alerts for unauthorized access attempts
• Automatic cancellation handling with data cleanup

Use Cases

• Sales Teams: Automatically categorize leads and prepare meeting briefs
• Recruitment: Streamline interview scheduling with AI-powered candidate insights
• Customer Success: Track support meetings and prepare context for calls
• Media Relations: Manage press interviews with automated briefings

How It Works

1. TimeRex sends a webhook when a booking is confirmed or cancelled
2. Security token is verified (failed attempts trigger Slack alerts)
3. For confirmed bookings:
   • Media source is detected from calendar name
   • Company name is extracted from email domain
   • AI categorizes the booking purpose
   • AI generates a meeting preparation brief
   • Enriched data is saved to Google Sheets
   • Slack notification is sent with AI insights
4. For cancellations:
   • Booking is found by Event ID
   • Row is deleted from Google Sheets
   • Cancellation alert is sent to Slack

Setup Instructions

1. Webhook Configuration

   • Copy the webhook URL from the "TimeRex Webhook" node
   • Paste it in TimeRex Settings → Webhook

2. Security Token

   • Copy your TimeRex security token
   • Update the Verify Security Token node with your token

3. Google Sheets

   • Create a spreadsheet with these columns:
     event_id, booking_date, guest_name, guest_email, calendar_name, meeting_url, host_name, media_source, company_name, booking_category, ai_meeting_brief, created_at
   • Update all Google Sheets nodes with your Sheet ID

4. AI Credentials

   • Connect your Google Gemini API credentials to both AI model nodes

5. Slack

   • Connect your Slack account
   • Select your notification channel in all Slack nodes

6. Activate

   • Turn on the workflow and start receiving AI-enhanced booking notifications!

Requirements

• TimeRex account with webhook access
• Google Cloud account (for Sheets & Gemini API)
• Slack workspace
• n8n instance (self-hosted or cloud)

Customization Tips

• Modify the Filter by Calendar Type node to match your calendar naming convention
• Adjust AI prompts in the LLM Chain nodes for different categorization or brief styles
• Add more media sources to the Media Master sheet for accurate source tracking
• Extend the workflow with email confirmations or calendar event creation

Short Description (100 characters max)

Automate TimeRex bookings with AI-powered categorization, meeting briefs, and Slack notifications.

Categories

• Sales
• Productivity
• AI
• Scheduling

Tags

TimeRex, Booking, AI, Google Gemini, Slack, Google Sheets, Automation, Meeting Management, LLM, Scheduling