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Reply Handling (Optional Extension)
This optional workflow handles email replies after availability options have been sent.
It extends the main scheduling flow by enabling two-way, email-based confirmation.
What this extension does
Listens for user replies via Gmail
Normalizes free-text replies into structured data
Detects whether the user confirmed a proposed slot or requested alternatives
Automatically creates a Google Calendar event on confirmation
Sends a confirmation or follow-up email accordingly
Why this matters
Most scheduling automations stop after sending availability.
This extension closes the loop by turning email replies into real actions —
without requiring booking links or manual follow-ups.
Typical reply examples
1 → Confirms the suggested time and creates the calendar event
2 → Requests alternative time slots and continues the scheduling flow
When to use this
Email-first scheduling (no Calendly / booking pages)
High-touch or human-like scheduling flows
Sales calls, interviews, consultations, internal meetings