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Automate property inspections and reporting with OpenAI, Google Sheets and Slack

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Created by: Hyrum Hurst || hyrum-hurst

Hyrum Hurst

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Last update a day ago

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Who’s it for

Property management companies, building managers, and inspection teams who want to automate recurring property inspections, improve issue tracking, and streamline reporting.

How it works / What it does

This n8n workflow schedules periodic property inspections using a Cron trigger. AI generates customized inspection checklists for each property, which are sent to assigned inspectors. Inspectors submit photos and notes via a connected form or mobile app. AI analyzes these submissions to flag issues based on priority (high, medium, low). High-priority issues are routed to managers via Slack/email, while routine notes are logged for reporting. The workflow also generates weekly or monthly summary reports and can optionally notify tenants of resolved issues.

How to set up

  • Configure the Cron trigger with your desired inspection frequency.
  • Connect Google Sheets or your CRM to fetch property and tenant data.
  • Set up OpenAI node with your API key and checklist generation prompts.
  • Configure email/SMS notifications for inspectors.
  • Connect a form or mobile app via Webhook to collect inspection data.
  • Set up Slack/email notifications for managers.
  • Log all inspection results, photos, and flagged issues into Google Sheets.
  • Configure summary report email recipients.

Requirements

  • n8n account with Google Sheets, Email, Slack, Webhook, and OpenAI nodes.
  • Property and tenant data stored in Google Sheets or CRM.
  • OpenAI API credentials for AI checklist generation and note analysis.

How to customize the workflow

  • Adjust Cron frequency to match inspection schedule.
  • Customize AI prompts for property-specific checklist items.
  • Add or remove branches for issue severity (high/medium/low).
  • Include additional notification channels if needed (Teams, SMS, etc.).

Workflow Use Case

Automates property inspections for property management teams, ensuring no inspections are missed, AI-generated checklists standardize the process, and potential issues are flagged and routed efficiently. Saves time, improves compliance, and increases tenant satisfaction.

Created by QuarterSmart | Hyrum Hurst