Track and sync workflow status in Notion from the n8n API

Who this template is for

This template is for n8n users who want clear visibility
into their workflows by maintaining a simple inventory in Notion.

It’s ideal for:

• Automation engineers tracking multiple workflows
• Teams documenting their n8n workflows
• Anyone who wants a read-only overview of workflows and their status

What this workflow does

This workflow creates and maintains a Notion database
that serves as a centralized inventory of n8n workflows.

It automatically:

• Fetches all workflows from n8n
• Stores workflow metadata in Notion
• Tracks workflow status (Active / Deactivated)
• Tracks creation and last edit timestamps
• Creates new database entries for new workflows
• Updates existing entries when metadata changes

This workflow does not manage or control workflows.
It only provides visibility and documentation.

How it works

1. A scheduled trigger runs the workflow daily.
2. Workflow metadata is fetched from the n8n API.
3. Data is normalized into readable values.
4. Each workflow is matched in Notion by its ID.
5. Database entries are created or updated accordingly.

How to set up

1. Connect your n8n API credentials.
2. Connect your Notion account.
3. Select or create a Notion database with the required properties.
4. Activate the workflow and let it run on the schedule.

Requirements

• An active n8n instance
• n8n API credentials
• A Notion account and database

How to customize the workflow

You can extend this workflow by:

• Adding more workflow metadata fields
• Adjusting the sync schedule
• Adding tags or ownership fields
• Using the database for audit or documentation purposes

Detailed instructions are included
inside the workflow using sticky notes.