This smart workflow automates your entire invoice processing pipeline using AI, OCR, and Google Sheets.
📥 1. Reads an invoice PDF
— Select a local PDF invoice from your machine.
🔍 2. Extracts raw text using OCR
— Converts scanned or digital PDFs into readable text.
🧠 3. AI Agent processes the text
— Transforms messy raw text into clean JSON using natural language understanding.
🧱 4. Structures and refines the JSON
— Converts AI output into a structured, usable format.
🔄 5. Splits item-wise data
— Extracts individual invoice line items with all details.
🆔 6. Generates unique keys
— Creates a unique identifier for each item for tracking.
📊 7. Updates Google Sheet
— Adds extracted items to your designated sheet automatically.
📂 8. Fetches master item data
— Loads your internal product master to validate against.
✅ 9. Validates item name & cost
— Compares extracted items with your official records to verify accuracy.
📌 10. Updates results per item
— Marks each item as Valid or Invalid in the sheet based on matching.
Perfect for businesses, freelancers, or operations teams who receive invoices and want to automate validation, detect billing errors, and log everything seamlessly in Google Sheets — all using the power of AI + n8n.
🔁 Fast. Accurate. Zero manual work.
#OCR #AI #Invoices #Automation
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