Get Started
Back to Templates

Automated Invoice Management with Nextcloud, Email and Telegram Notifications

Created by

Created by: Joachim Hummel || jhummel

Joachim Hummel

Last update

Last update 23 days ago

Categories

Share

This workflow automatically fetches PDF invoices from a Nextcloud folder (/Invoice/Incoming), sends them via email to a fixed recipient ([email protected]), sends a Telegram notification, and archives the file to /Invoice/2025/archive.

Key Steps:

  1. Triggered daily at 8 AM
  2. Lists files in /Invoice/Incoming
  3. Filters for existing entries
  4. Downloads the file
  5. Sends the invoice via email
  6. Sends a Telegram message with filename
  7. Moves the file to archive

📦 Technologies used:

  • Nextcloud
  • SMTP Email
  • Telegram Bot

⚙️ Use case:
Perfect for freelancers or small businesses to automate recurring invoice sending with minimal effort.