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Send Upwork Client Messages to Slack with Gmail and Google Gemini AI

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Created by: Zain Khan || zain

Zain Khan

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Last update a day ago

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Upwork Client Messages Notifications (Gmail to Slack) without AI and with Google Gemini

This n8n workflow streamlines how you receive Upwork client messages, sending instant notifications to Slack. It demonstrates two approaches: a code-based extraction and an AI-powered one with Google Gemini.

Use Cases

  • Instant Communication: Get real-time alerts for new Upwork client messages in your team's Slack channel.
  • Improved Responsiveness: Quickly respond to client inquiries and maintain strong communication.
  • Centralized Notifications: Keep all your essential work-related notifications in one place.

Good to Know

  • The workflow is set to poll your Gmail every 3 minutes for unread Upwork messages, which can be reduced or increased.
  • The AI Information Extractor with Google Gemini provides a more refined and robust method for data parsing compared to custom code.
  • Usage of Google Gemini may incur costs. Refer to Gemini Pricing for updated information.
  • Google Gemini models can be geo-restricted. If you encounter a "model not found" error, it might not be available in your region.

How it Works

Method 1: Code-Based Extraction

  1. Gmail Trigger: The workflow starts by monitoring your Gmail for new, unread emails from "via Upwork".
  2. Code Node: A custom JavaScript code block is used to extract the client's name and the message content directly from the email's text.
  3. Slack Notification: The extracted client name and message are then formatted and sent as a new message to a designated Slack channel.

Method 2: AI-Powered Extraction with Google Gemini (Recommended)

  1. Gmail Trigger X: Similar to Method 1, this part also triggers on new unread Upwork emails.
  2. Information Extractor (AI): This powerful node, powered by Google Gemini, takes the entire email text and intelligently extracts structured information like the "client" name and the "message" content based on a defined schema. This method is more robust and requires less manual parsing logic.
  3. Google Gemini Chat Model: (Implicitly used by the Information Extractor) This node provides the underlying AI capabilities for intelligent information extraction.
  4. Send to Slack X: The refined output from the AI Information Extractor (client name and message) is then sent to a Slack channel.

How to Use

  1. Gmail Credentials: Ensure you have configured your Gmail OAuth2 credentials in n8n for both "Gmail Trigger" nodes.
  2. Slack Credentials: Set up your Slack OAuth2 credentials in n8n for both "Send to Slack" nodes and select the desired Slack channel.
  3. Google Gemini Credentials: For the AI-powered workflow, you'll need to set up your Google Gemini API key as a credential in n8n.
  4. Activate Workflows: Enable both workflows in n8n to start receiving notifications. You can compare the output quality of each method.

Requirements

  • n8n instance (self-hosted or cloud)
  • Gmail Account connected to Upwork notifications.
  • Slack Workspace and a designated channel for notifications.
  • Google Gemini API key for the AI-powered extraction workflow.