Gmail AI Email Manager - Setup Guide

🎯 Workflow Overview

This workflow will create an intelligent Gmail email manager that can:

• Monitor incoming emails via webhook
• Analyze email content using AI
• Categorize emails automatically
• Generate smart responses
• Take actions based on email content
• Send notifications for important emails

📋 Pre-Setup Checklist

Before we build the workflow, let me gather the necessary information and validate our approach.

Phase 1: Discovery & Planning

• [ ] Search for Gmail nodes
• [ ] Find AI analysis nodes
• [ ] Identify webhook trigger options
• [ ] Check notification nodes

Phase 2: Configuration Requirements

• [ ] Gmail API credentials
• [ ] AI service (OpenAI/Claude) API key
• [ ] Webhook URL setup
• [ ] Email classification rules

🔧 Setup Instructions

Step 1: Gmail API Setup

1. Go to Google Cloud Console
2. Create new project or select existing
3. Enable Gmail API
4. Create OAuth 2.0 credentials
5. Add authorized redirect URI: https://your-n8n-instance.com/rest/oauth2-credential/callback

Step 2: AI Service Setup

Choose one of the following:

• OpenAI: Get API key from platform.openai.com
• Claude: Get API key from console.anthropic.com
• Local AI: Set up Ollama or similar

Step 3: n8n Credentials

1. Gmail OAuth2: Add client ID, secret, and scopes
2. AI Service: Add API key
3. Webhook: Configure webhook URL

Gmail AI Email Manager - Setup Guide

🔧 Quick Setup Checklist

1. Google Cloud Console

• [ ] Enable Gmail API
• [ ] Create OAuth2 credentials
• [ ] Add redirect URI: https://your-n8n.com/rest/oauth2-credential/callback
• [ ] Set up Gmail push notifications with Pub/Sub

2. API Keys

• [ ] Get OpenAI API key from platform.openai.com
• [ ] Create Google Sheets for logging (optional)

3. n8n Credentials

• [ ] Gmail OAuth2: Client ID, Secret, Scopes: gmail.readonly,gmail.modify,gmail.compose
• [ ] OpenAI API: Your API key

4. Gmail Labels (Create these)

• [ ] URGENT (red)
• [ ] IMPORTANT (orange)
• [ ] PROMOTIONAL (purple)
• [ ] PERSONAL (green)
• [ ] WORK (blue)
• [ ] SPAM (gray)

5. Update Workflow Values

• [ ] High Priority Alert: Change notification email
• [ ] Spreadsheet Log: Update sheet ID (if using)
• [ ] Webhook: Copy URL after saving workflow

6. Test

• [ ] Save & activate workflow
• [ ] Send test email to Gmail
• [ ] Check execution log
• [ ] Verify auto-categorization works

That's it! Your AI email manager is ready! 🚀