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AI-Powered Lead Email Classification & Auto-Reply with GPT-4o and Gmail

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Created by: Rodrigo || rodrigonzalezsyncra

Rodrigo

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Last update 3 days ago

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How it works

This workflow automatically responds to incoming emails identified as potential leads using AI-generated text.
It connects to your email inbox via IMAP, classifies incoming messages with an AI model, filters out non-leads, and sends a personalized reply to relevant messages.

Steps

  1. Email Trigger (IMAP): Watches your inbox for new emails in real time.
  2. Is Lead? (Message Model): Uses AI to determine whether the sender is a lead.
  3. Filter: Passes only lead emails to the next step.
  4. Write Customized Reply (Message Model): Generates a personalized response using AI.
  5. Get Message: Retrieves original email details to ensure correct threading.
  6. Reply to Message: Sends the AI-generated reply to the sender.

Setup Instructions

  • Connect your IMAP Email credentials to the first node and set the folder to watch (e.g., INBOX).
  • In the "Filter leads" node, adjust the AI prompt to match your lead qualification criteria.
  • In the "Reply with customized message" node, edit the AI prompt to reflect your product, service, or business tone.
  • Connect your Gmail (or other email provider) credentials in the Get Message and Reply to Message nodes.
  • Test with a few sample emails before activating.

Requirements

  • IMAP-enabled email account (for receiving messages)
  • Gmail API access (or modify to your email provider)
  • OpenAI or other AI model credentials for message analysis and reply generation

This template is ready to use, with all steps documented inside sticky notes for easy customization.