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Auto-Create Airtable CRM Records for Zoom Attendees

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Created by: David Olusola || dae221

David Olusola

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Last update a month ago

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🗂️ Auto-Create Airtable CRM Records for Zoom Attendees

This workflow automatically logs every Zoom meeting attendee into an Airtable CRM — capturing their details for sales follow-up, reporting, or onboarding.


⚙️ How It Works

  1. Zoom Webhook → Captures participant join event.
  2. Normalize Data → Extracts attendee name, email, join/leave times.
  3. Airtable → Saves/updates record with meeting + contact info.

🛠️ Setup Steps

1. Zoom

  • Create a Zoom App with meeting.participant_joined event.
  • Paste workflow webhook URL.

2. Airtable

  • Create a base called CRM.
  • Table: Attendees.
  • Columns:
    • Meeting ID
    • Topic
    • Name
    • Email
    • Join Time
    • Leave Time
    • Duration
    • Tag

3. n8n

  • Replace YOUR_AIRTABLE_BASE_ID + YOUR_AIRTABLE_TABLE_ID in the workflow.
  • Connect Airtable API key.

📊 Example Airtable Row

Meeting ID Topic Name Email Join Time Duration Tag
999-123-456 Sales Demo Sarah L. [email protected] 2025-08-30T10:02:00Z 45 min New Lead

⚡ With this workflow, every Zoom attendee becomes a structured CRM record automatically.