Automate Recurring Meeting Registration with Zoom & KlickTipp Form Integration

Community Node Disclaimer: This workflow uses KlickTipp community nodes.

Introduction

This workflow automates Zoom recurring meeting registrations by capturing form submissions from a KlickTipp Landingpage and enriching contacts with meeting details. Depending on the registrant’s meeting choice (for example “E-Mail Zustellung für Anfänger” or “E-Mail Zustellung für Experten”), the system fetches the correct Zoom meeting info and writes it into KlickTipp. Ideal for running scalable meeting funnels without manual data entry.

Benefits

• Instant contact enrichment: Automatically populates KlickTipp with Zoom join links and session times.
• Dynamic segmentation: Applies specific tags for “Beginner” or “Expert” meeting participants.
• Scalable structure: Router logic allows easy extension for more meeting types.

Key Features

• KlickTipp Trigger:
  • Starts the workflow when a landing-page form is submitted via outbound webhook.
• Switch Router:
  • Routes based on the meeting selection.
  • Supports multiple meeting options.
• Zoom API Integration:
  • Retrieves recurring meeting data including join URL and future occurrences.
  • Meeting IDs are set per path (Beginner vs Expert).
• KlickTipp Contact Sync:
  • Updates or subscribes contacts in the correct list.
  • Writes custom fields for join link and next session timestamp.
  • Applies topic-specific tags for segmentation.

Custom Fields (KlickTipp Setup)

Tags (Segmentation)

• Zoom Meeting E-Mail Zustellung für Anfänger
• Zoom Meeting E-Mail Zustellung für Experten

Setup Instructions

KlickTipp Preparation

• Create the custom fields above.
• Add dropdown for meeting choice on landing page.
• Configure outbound webhook to n8n.

Credential Configuration

• Authenticate KlickTipp API.
• Connect Zoom via OAuth2 (meeting:read scope).
• Insert correct Zoom meeting IDs in workflow nodes.

Field Mapping

• Map the zoom data to the newly created KlickTipp custom fields.
• Ensure tags match campaign setup.

Testing and Deployment

1. Submit a registration form.
2. Confirm workflow triggers and Zoom data is fetched.
3. Verify KlickTipp contact is updated with:
   • Join URL
   • Start timestamp
   • Correct segmentation tag

⚠️ Note: Zoom OAuth tokens may expire — refresh when needed. Zoom may also enforce API rate limits.

Campaign Expansion Ideas

• Add more meeting types and extend router.
• Build reminder and follow-up campaigns in KlickTipp by tag.
• Track attendance tags for automated post-event actions.

Customization

• Adapt Zoom nodes for webinars.
• Add fallback logic if Zoom data is missing.
• Trigger cross-tool automations (CRM, Slack, invoicing).

Resources:

• Use KlickTipp Community Node in n8n
• Automate Workflows: KlickTipp Integration in n8n