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Automate Candidate Analysis & Ranking with Jotform and Gemini AI

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Created by: Abdullah Alshiekh || abdullah01

Abdullah Alshiekh

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Last update 20 days ago

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This workflow is designed to automate the initial screening process for your User-Generated Content (UGC) campaigns. It instantly calculates a performance score for every candidate using AI, filters out low-scoring applicants, and immediately initiates outreach to the qualified talent.

🧩 What Problem Does It Solve?

Hiring managers waste valuable time manually reviewing hundreds of applications against a complex, weighted rubric, which leads to delays in contacting the best candidates.

This workflow solves these by:

  • Instant, Unbiased Scoring: It uses an AI Agent (Google Gemini) to instantly assign a score (0–10) based on specific criteria.

  • Automatic Qualification: It filters out unqualified candidates and automatically processes those who meet your minimum score requirement.

  • Immediate Outreach: It instantly sends acceptance emails to qualified candidates and notifies your internal HR team to follow up.

  • Centralized Tracking: It logs the candidate's data and their final AI score into a central Google Sheet for easy long-term tracking.

🛠️ How to Configure It

1.Jotform Setup:

  • Connect your Jotform API credentials in n8n.

  • Specify the ID of your candidate application form in the Jotform Trigger node.

2.AI Setup:

  • Connect your Google Gemini API key.

  • Review the scoring prompt in the AI Agent node and confirm that the point system matches your current campaign requirements.

3.Google Sheets Setup:

  • Connect your Google Sheets API credentials.

  • Replace the placeholder TEMPLATE_GOOGLE_SHEETS_DOCUMENT_ID with the actual ID of your candidate tracking spreadsheet.

4.Email Setup:

  • Connect your Gmail API credentials.

  • Replace the placeholder [email protected] in the "Send Internal Notification (HR)" node with your team's correct contact email.

⚙️ How It Works

1.Application Received: The Jotform Trigger instantly fires when a candidate submits their form.

2.AI Scores Candidate: The AI Agent uses the criteria prompt to calculate a definitive numerical score for the applicant.

3.Qualification Check: The If node checks if the score is 6 or higher.

4.If True (qualified): The candidate proceeds to the next steps.

5.If False (unqualified): The workflow stops for this candidate (or can be configured to send a rejection).

6.Record & Notify: The workflow saves the data to the Google Sheet and then simultaneously sends two emails: an acceptance email to the candidate and an internal notification to HR.

🎯 Perfect For

  • UGC Campaigns: Instantly qualify content creators for product reviews, endorsements, and social media ads based on objective, pre-defined rules.

  • Influencer Marketing: Automatically filter and prioritize micro- and nano-influencers who match all your specific demographic and product criteria.

  • Mass Screening: Use the AI to quickly narrow down a large pool of applicants, saving your recruiting team hours of manual data review and scoring.

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