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Automatically qualify inbound demo requests, scrape prospect websites, and send AI-personalized outreach emails—all on autopilot.
What This Workflow Does
This end-to-end lead automation workflow helps SaaS companies qualify and nurture inbound leads with zero manual work until human approval.
Key Features
✅ Smart Email Filtering - Automatically flags personal emails (Gmail, Yahoo, etc.) and routes them to a polite regret message
✅ Website Intelligence - Scrapes prospect websites and extracts business context
✅ AI Analysis - Uses OpenAI to score ICP fit, identify pain points, and find personalization opportunities
✅ Personalized Outreach - AI drafts custom emails referencing specific details from their website
✅ Human-in-the-Loop - Approval gate before sending to ensure quality control
✅ Professional Branding - Even rejected leads get a thoughtful response
Perfect For
- B2B SaaS companies with inbound lead forms
- Sales teams drowning in demo requests
- Businesses wanting to personalize at scale
- Anyone needing intelligent lead qualification
What You'll Need
- Jotform account (or any form tool with webhooks)
Create your form for free on Jotform using this link - OpenAI API key
- Gmail account (or any email service)
- n8n instance (cloud or self-hosted)
Workflow Sections
- 📧 Lead Intake & Qualification - Capture form submissions and filter personal emails
- 🕷️ Website Scraping - Extract company information from their domain
- ❌ Regret Flow - Send polite rejection to unqualified leads
- 🤖 AI Analysis - Analyze prospects and draft personalized emails
- 📨 Approved Outreach - Human review + send welcome email
Customization Tips:
- Update the AI prompt with your company's ICP and value proposition
- Modify the personal email provider list based on your market
- Adjust the regret email template to match your brand voice
- Add Slack notifications for high-value leads
- Connect your CRM to log all activities
Time Saved: ~15-20 minutes per lead
Lead Response: Under 5 minutes (vs hours/days manually)