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Outlook Inbox Tamer: GPT-4.1 Powered Categorization, Auto Replies & Team Alerts

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Created by: Sandeep Patharkar | ai-solutions.agency || sandy4v

Sandeep Patharkar | ai-solutions.agency

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Last update 16 hours ago

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Outlook Inbox Tamer: AI-Powered Categorization, Auto Replies & Team Alerts

This workflow automatically classifies and routes incoming Outlook emails into smart categories using n8n + OpenAI GPT-4.1-mini.
It helps professionals and teams stay organized by intelligently sorting and responding to high-priority messages, customer support emails, promotions, and finance-related messages — all without manual effort.

🧠 Who’s It For

  • Professionals or teams overwhelmed by email volume.
  • Customer support, operations, or finance teams needing real-time triage.
  • Anyone who wants AI to help manage and prioritize their Outlook inbox.

⚙️ How It Works

  1. Microsoft Outlook Trigger monitors your inbox for new emails.
  2. OpenAI GPT-4.1-mini analyzes each email and classifies it as one of:
    • High_Priority
    • Customer_Support
    • Promotions
    • Finance/Billing
  3. Routing node moves emails to matching Outlook folders.
  4. AI-generated replies and Telegram notifications keep the right team informed instantly.
  5. (Optional) Use Google Sheets + Manual Trigger to test with sample data before going live.

🛠️ Requirements

  • Outlook account connected via Microsoft Outlook OAuth2.
  • OpenAI API key (set up in n8n credentials).
  • (Optional) Telegram bot token for team alerts.
  • (Optional) Google Sheets for test emails.

🔧 How to Set Up

  1. Import the workflow into your n8n instance.
  2. Add credentials for:
    • Microsoft Outlook
    • OpenAI
    • Telegram (optional)
  3. Deploy and activate the workflow.
  4. Start sending or receiving emails — watch them get auto-classified and organized!

🧩 How to Customize

  • Update the system prompt in the Email_Classifier_Agent to add more categories (like HR, Legal, etc.).
  • Change Telegram recipients for alerts.
  • Extend the workflow to post classified data into Notion, Slack, or CRM.

📘 Example Use Case

An AI agent monitors your Outlook inbox, classifies incoming emails in real time, moves them to their respective folders, creates response drafts, and alerts your team instantly through Telegram.

💬 Connect with the Creator

👋 Created by Sandeep Patharkar
💼 Connect on LinkedIn
🌐 Join my Skool community for n8n + AI automation tutorials, live Q&As, and exclusive workflow templates.

Category: Email Automation / AI Productivity
Difficulty: Intermediate
Estimated Setup Time: ⏱️ 10–15 minutes