Smart Email Triage with Gmail, GPT-4, Slack and Google Sheets

Description

This workflow intelligently analyzes incoming Gmail emails, classifies intent using GPT-4, and sends real-time Slack notifications while logging structured data into Google Sheets. It provides a smart, AI-assisted communication workflow that saves time and ensures no important email is overlooked. 🤖💌📊

What This Template Does

• Monitors Gmail for unread or new incoming emails. 📥
• Extracts sender, subject, and body content for processing. ✉️
• Uses GPT-4 to analyze email intent and determine priority. 🧠
• Formats key insights (sender, summary, intent, urgency). 🧾
• Posts structured summaries and priority alerts in Slack. 💬
• Logs all processed emails with classification results in Google Sheets. 📊
• Sends error notifications in case of API or parsing failures. 🚨

Key Benefits

✅ AI-driven email intent classification for smarter response handling.
✅ Seamless Slack notifications for high-priority or urgent emails.
✅ Maintains a centralized record of email insights in Google Sheets.
✅ Reduces response time by surfacing critical messages instantly.
✅ Minimizes manual email triage and improves team productivity.

Features

• Real-time Gmail monitoring for unread emails.
• AI-based classification using GPT-4.
• Slack notifications with rich formatting and urgency tagging.
• Google Sheets logging for tracking and analytics.
• Built-in error handling with notification alerts.
• Modular setup for easy credential reuse across projects.

Requirements

• Gmail OAuth2 credentials with inbox read access.
• Slack Bot token with chat:write and channels:history scopes.
• Google Sheets OAuth2 credentials for data logging.
• Azure OpenAI (or OpenAI GPT-4) API credentials.
• n8n instance (cloud or self-hosted).

Target Audience

• Customer support teams managing shared inboxes.
• Operations teams tracking email-based requests.
• Sales or marketing teams prioritizing inbound leads.
• AI automation enthusiasts optimizing email workflows.
• Remote teams using Slack for real-time updates.

Step-by-Step Setup Instructions

• Connect your Gmail, Slack, Google Sheets, and GPT-4 credentials in n8n. 🔑
• Specify the Gmail search filter (e.g., is:unread) for tracking new emails. 📬
• Add your Slack channel ID in the notification node. 💬
• Set your Google Sheet ID and tab name for logging results. 📊
• Run once manually to verify connection and output structure. ✅
• Enable the workflow for continuous, real-time execution. 🚀