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Generate Post-Event Reports with GPT-4, Email Delivery & Database Storage

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Created by: Oneclick AI Squad || oneclick-ai

Oneclick AI Squad

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Last update a day ago

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Streamline your post-event analysis with this smart n8n workflow. Triggered by a simple webhook, it instantly gathers attendee and engagement data from your event platform, calculates key metrics, and uses AI to generate a polished, professional report. The final summary is emailed to stakeholders and saved securely in a database — all without manual effort. Perfect for conferences, webinars, and corporate events. 📧📈

Key Features

  • Webhook triggered – Starts instantly via HTTP POST request
  • Multi-source data collection – Fetches attendees & engagement metrics
  • Advanced analytics – Calculates attendance rates, engagement scores, top sessions
  • AI-powered insights – Uses GPT-4 to generate professional reports
  • Auto-email delivery – Sends report to stakeholders
  • Database archiving – Saves reports to PostgreSQL

What it Analyzes

  • Attendance rates & check-ins
  • Average session time
  • Engagement scores (polls, Q&A, networking)
  • Top performing sessions
  • Attendee breakdown (by role & company)
  • AI-generated insights & recommendations

Workflow Process

  • The Webhook Trigger node starts the workflow when an HTTP POST request is received with event details.
  • Get Attendees (GET) pulls the list of registered and checked-in participants from your event system.
  • Get Engagement Metrics (GET) retrieves interaction data like poll responses, Q&A activity, and session views.
  • Process Metrics calculates key stats: attendance rate, average session duration, engagement score, and ranks top sessions.
  • AI Generate Report uses GPT-4 to create a clear, professional summary with insights and recommendations based on the data.
  • AI Agent coordinates data flow and prepares the final report structure using chat model and memory tools.
  • Save to Database (Insert) stores the full report and raw metrics in PostgreSQL for future reference.
  • Send Report Email automatically emails the AI-generated report to the specified recipient.
  • Send Response returns a confirmation back to the triggering system via webhook.

Setup Instructions

  • Import this JSON into n8n
  • Configure credentials:
    • Event API (for GET requests)
    • OpenAI (GPT-4)
    • SMTP (for email delivery)
    • PostgreSQL (for data storage)
  • Trigger via webhook with event data
  • Receive comprehensive report via email within minutes!

Prerequisites

  • Event platform with REST API (for attendee & engagement data)
  • OpenAI API key (GPT-4 access)
  • SMTP server credentials (Gmail, SendGrid, etc.)
  • PostgreSQL database with write access

Example Webhook Payload

{
  "eventId": "evt_123",
  "eventName": "Tech Summit 2025",
  "eventDate": "2025-10-29",
  "email": "[email protected]"
}

Modification Options

  • Add custom metrics in the Process Metrics node (e.g., NPS score, feedback sentiment)
  • Change AI tone in AI Generate Report (formal, executive summary, or creative)
  • Modify email template in Send Report Email with your branding
  • Connect to different data sources by updating GET nodes
  • Add Slack or Teams notification after Send Report Email

Ready to automate your event reporting?
Get in touch with us for custom n8n workflows!