Verified Building Visitor Entry Pass & Security Notification System

Description

Automate building visitor management with secure verification, digital entry passes, and real-time security notifications.

This workflow replaces manual visitor logs, email back-and-forth, and paper badges with a fully automated, QR-based visitor entry system. From registration to verification, pass generation, and security alerts — everything runs seamlessly with minimal human intervention.

Ideal for corporate offices, co-working spaces, secure facilities, and events that require controlled access and audit-ready visitor records.

What This Workflow Does

Transforms visitor registration into a secure, professional access flow:

📝 Visitor Registration Intake – Receives visitor details (name, email, host, visit date, location, purpose) via webhook.

📧 Email Verification – Validates visitor email deliverability to prevent fake or disposable entries.

🆔 Unique Entry Pass Generation – Creates a secure visitor pass ID with timestamp tracking.

🔳 QR Code Creation – Generates a scannable QR code tied to the visitor’s entry pass.

📄 Professional Entry Pass PDF – Builds a branded, printable digital entry pass with visitor details and QR code.

📧 Visitor Notification – Emails the verified entry pass directly to the visitor.

🔔 Security Team Alert – Sends a detailed Slack notification to reception/security with visit details and QR preview.

⚠️ Error Handling – Returns clean error responses for invalid or unverified entries.

Key Features

🔐 Secure Visitor Verification – Email validation before pass creation
🔳 QR-Based Entry Passes – Fast scan-and-verify at reception
📄 Professional PDF Badges – Mobile-friendly and print-ready
🔔 Real-Time Security Alerts – Instant Slack notifications
⚙️ End-to-End Automation – No manual follow-ups required
📊 Audit-Friendly Records – Clear visitor tracking with timestamps

Perfect For

🏢 Corporate Offices & IT Parks
🏬 Co-Working Spaces
🏭 Secure Facilities & Campuses
🎤 Events, Conferences & Meetups
🧾 Reception & Security Teams

What You’ll Need

Required Integrations

📧 VerifiEmail – Visitor email validation
📄 HTML to PDF – Entry pass generation
📧 Gmail – Sending visitor passes
💬 Slack – Security/reception notifications

Optional Enhancements

☁️ Google Drive – Store visitor passes
📊 Sheets / Database – Visitor logging & analytics
📍 QR Scan Validation – Check-in confirmation workflow
🌍 Multi-Location Support – Dynamic building routing
🪪 Photo Uploads – Add visitor photo to pass

Quick Start

1️⃣ Import the workflow into your n8n workspace
2️⃣ Connect VerifiEmail, Gmail, HTML-to-PDF, and Slack credentials
3️⃣ Update email templates, branding, and Slack channel
4️⃣ Copy the webhook URL and connect it to your visitor form
5️⃣ Test with a real email address
6️⃣ Activate the workflow

Expected Results

⚡ Faster visitor onboarding
🔐 Improved building security
📉 Reduced manual reception workload
📄 Professional, digital-first visitor passes
🔔 Better coordination between hosts and security

Workflow Structure Visualization

📝 Visitor Registration
↓
📧 Email Verification
↓
🆔 Pass ID Generation
↓
🔳 QR Code Creation
↓
📄 Entry Pass PDF
↓
📧 Visitor Email
↓
🔔 Security Notification