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🚀 How It Works
Turn your WhatsApp chats into an AI-powered meeting scheduler with Google Gemini, Google Calendar, and Google Sheets.
This workflow understands natural language like “Book a meeting with Ali at 3 PM tomorrow”, checks your contacts, avoids overlaps, and updates your calendar automatically all from WhatsApp.
It’s a complete AI scheduling system built for founders, teams, and service providers who manage clients over chat.
🔁 Workflow Overview
- WhatsApp Trigger → Captures incoming messages in real time
- Intent Agent (Gemini) → Detects scheduling intent (create / edit / cancel)
- Google Sheets → Finds contact names, emails, and tags
- Get Events → Checks existing meetings to prevent conflicts
- Correction Agent + Intent Check → Confirms details with AI
- Calendar Agent (Gemini) → Executes the calendar action intelligently
- Create / Update / Delete Event → Syncs instantly to Google Calendar
- Response Node → Sends WhatsApp and email confirmations
⚙️ Quick Setup (⏱ ~15 min)
- Connect WhatsApp Cloud API – link your WhatsApp Business account
- Authenticate Google Calendar & Sheets – use Sheets for contacts (
Name | Email | Type) - Add Google Gemini API Key – used by
Intent,Correction, andCalendaragents - Customize Prompts – adjust tone and language in the Gemini nodes
- Test Your Flow – e.g., message “Schedule meeting with Ali at 10 AM Friday” to verify calendar and confirmation replies
💡 All setup details are also documented inside the workflow sticky notes.
🧩 Integrations
- WhatsApp Cloud API
- Google Calendar API
- Google Sheets API
- Google Gemini (LLM)
💡 Benefits
✅ Automates scheduling directly from WhatsApp
✅ Understands natural language requests
✅ Prevents double-bookings automatically
✅ Sends instant confirmations
✅ Saves hours of manual coordination
👥 Ideal For
- Entrepreneurs & consultants managing clients on WhatsApp
- Sales or support teams booking demos and meetings
- Virtual assistants and AI service providers
- Anyone who wants a 24/7 AI calendar manager