Get Started
Back to Templates

Capture LinkedIn leads and sync them with Google Sheets, HubSpot or Salesforce

Created by

Created by: Oneclick AI Squad || oneclick-ai

Oneclick AI Squad

Last update

Last update 2 days ago

Categories

Share

This n8n workflow automatically captures LinkedIn leads from multiple sources (new connections, post engagements), enriches the data with AI-powered scoring, eliminates duplicates, syncs to Google Sheets and your CRM (HubSpot or Salesforce), and sends instant notifications to your sales team for high-quality leads. No more manual copy-pasting or lost opportunities—every LinkedIn interaction becomes a tracked, qualified lead ready for follow-up.

Benefits

  • Zero Manual Data Entry: Eliminates tedious copy-paste work—saves 10+ hours per week for active LinkedIn users
  • Smart Lead Scoring: AI calculates quality scores (0-100) and assigns temperature labels (Hot/Warm/Cold) based on engagement patterns
  • Multi-Source Capture: Monitors new connections, post comments, likes, and shares to catch leads from all touchpoints
  • Duplicate Prevention: Tracks leads for 90 days to avoid database clutter and redundant outreach
  • Instant Sales Alerts: Notifies team via Slack/Email within seconds for Hot & Warm leads, enabling rapid follow-up
  • CRM Integration: Syncs directly to HubSpot or Salesforce with custom fields for lead temperature and quality metrics
  • Built-in Analytics: Tracks cumulative statistics (total leads, temperature distribution) for performance monitoring
  • Always-On Automation: Runs every 15 minutes 24/7, capturing leads even when you're sleeping or in meetings

Useful for Which Industry

  • B2B SaaS & Tech: Sales teams prospecting decision-makers and capturing demo requests from LinkedIn content
  • Consulting & Professional Services: Agencies tracking client inquiries and partnership opportunities from thought leadership posts
  • Recruiting & HR: Talent acquisition teams building candidate pipelines from LinkedIn engagement
  • Real Estate & Financial Services: Agents capturing high-intent leads from market updates and educational content
  • Marketing Agencies: Business development teams converting social engagement into qualified opportunities
  • E-Learning & Coaching: Course creators and consultants tracking interested prospects from free content
  • Manufacturing & B2B Sales: Enterprise sales teams monitoring buying committee members engaging with product content

How it works

  1. Monitor LinkedIn - Checks every 15 minutes for new connections and post engagements
  2. Extract data - Pulls profile information, company, position from multiple sources
  3. Score leads - Calculates quality score (0-100) and assigns temperature (Hot/Warm/Cold)
  4. Prevent duplicates - Tracks leads for 90 days to avoid duplicate entries
  5. Sync to platforms - Saves to Google Sheets and your CRM (HubSpot or Salesforce)
  6. Smart notifications - Alerts sales team via Slack/Email for Hot and Warm leads only

Setup steps

  1. Connect LinkedIn - Add OAuth2 credentials to both LinkedIn nodes
  2. Setup Google Sheets - Create spreadsheet with these columns: leadId, fullName, firstName, lastName, email, phone, company, position, headline, location, profileUrl, leadSource, leadTemperature, qualityScore, engagementType, commentText, dateAdded, status, assignedTo, notes, lastUpdated
  3. Choose CRM - Enable either HubSpot OR Salesforce nodes (disable the other)
  4. Configure alerts - Add Slack webhook URL and/or email settings
  5. Test workflow - Run manually first to verify all connections
  6. Activate - Turn on for automatic lead capture

Key features

  • Smart scoring: Quality score based on engagement level and profile completeness
  • Temperature labels: Hot (70+), Warm (50-69), Cold (<50) for prioritization
  • No duplicates: 90-day tracking prevents duplicate entries
  • Multi-CRM support: Works with HubSpot or Salesforce
  • Analytics built-in: Tracks total leads and temperature distribution