Book, manage, and check appointments using Vapi and Google Calendar

Use this workflow to book, cancel, or reschedule appointments using Vapi and Google Calendar

How it works

The Check Availability workflow checks if appointments exist on Google Calendar and returns a response to Vapi.

The Book Appointment workflow schedules an appointment on Google Calendar.

The Manage Appointments workflow updates or cancels appointments based on the user’s request.

Key Features:

1. Ability to book, update, or cancel an appointment

2. Validates required fields before booking

3. Handles errors with helpful user messages

4. Returns a Vapi-compatible response format

Set up steps

Prerequisites

1. Vapi.ai account

2. Google Calendar

3. n8n instance - Self-hosted or cloud

Steps

• Step 1: Configure Google Calendar Access

• Step 2: Import and Configure Workflows

• Step 3: Create Vapi Custom Tools

• Step 4: Configure Vapi Assistant

Use Cases

Appointment booking automation for service businesses