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Track job applications and prep interviews with Notion and GPT-5-mini

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Created by: Diego Alejandro Parrás || diegoalejandroparras

Diego Alejandro Parrás

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Last update 6 hours ago

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AI job application tracker and interview prep assistant

Categories: AI, Productivity, Career

Transform your job search from chaos to clarity. This workflow automatically tracks every application, researches companies, and prepares you for interviews with AI-generated materials — all saved to a visual Notion pipeline.

Benefits

  • Never lose track of applications — Every job gets logged automatically with status tracking
  • Walk into interviews prepared — AI generates likely questions, talking points, and company insights
  • Save 2-3 hours per application — Research and prep that took hours now happens in seconds
  • Automated follow-up reminders — Get notified when it's time to send that follow-up email

How It Works

  1. Submit application via form (paste job URL) or forward your confirmation email
  2. AI extracts job details — company, role, requirements, salary, location
  3. Interview prep generates — likely questions, suggested talking points, questions to ask
  4. Everything saves to Notion — visual pipeline with follow-up dates
  5. Daily reminders — Slack notification for applications needing follow-up

Required Setup

Notion Database Structure

Create a Notion database with these properties:

Property Name Type Purpose
Company Title Company name
Role Text Job title
Status Select Applied, Interviewing, Offer, Rejected, Ghosted
Applied Date Date When you applied
Salary Range Text Compensation info
Job URL URL Link to posting
Location Text City/Remote
Interview Prep Text AI-generated prep materials
Follow Up Date Date When to follow up
Requirements Text Key job requirements
Notes Text Your personal notes

Credentials Needed

  • OpenAI API — For job extraction and interview prep generation
  • Notion — Connected to your job tracker database
  • Gmail (optional) — For email forwarding and confirmations
  • Slack (optional) — For follow-up reminders

Use Cases

  • Active job seekers — Track 20+ applications without spreadsheet chaos
  • Career changers — Get AI help understanding new industry requirements
  • Recent graduates — Build interview confidence with generated prep materials
  • Passive searchers — Keep a running list with minimal effort

Set Up Steps

  1. Import the workflow into your n8n instance
  2. Create Notion database with the structure above (or duplicate template)
  3. Connect OpenAI credentials — API key with GPT-5 access recommended
  4. Connect Notion credentials — Select your job tracker database
  5. Configure Gmail trigger (optional) — Set filter for forwarded job emails
  6. Set up Slack webhook (optional) — Choose channel for reminders
  7. Test with a sample job posting — Paste a LinkedIn or company careers page URL

Customization Tips

  • Edit the interview prep prompt to mention your background/experience
  • Adjust the follow-up reminder interval (default: 7 days)
  • Add additional research sources (LinkedIn, Crunchbase) for richer company data
  • Connect to calendar to block interview prep time automatically

Technical Notes

  • Uses Jina AI Reader for web scraping (free tier available)
  • GPT-5-mini recommended for cost efficiency
  • Notion text fields limited to 2000 characters (full prep saved)
  • Daily check runs at 9 AM (configurable)

Difficulty Level: Intermediate
Estimated Setup Time: 30-45 minutes
Monthly Operating Cost: ~$2-5 (based on 50 applications/month with GPT-5-mini)