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Extract leads from an Apollo search URL into Google Sheets

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Created by: Salman Mehboob || salmanmehboob
Salman Mehboob

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Last update 15 hours ago

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Stop manually downloading CSVs or risking account bans with sketchy UI scrapers! This workflow bridges the gap between Apollo.io's powerful search filters and your Google Sheets database using Apollo's official REST API.

Perfect for Sales Development Reps (SDRs), Growth Marketers, and B2B Founders, this plug-and-play workflow turns a standard Apollo search URL into an automated lead-generation machine.

🚀 What This Workflow Does

  1. Smart URL Conversion: You simply paste a standard Apollo.io search URL into the workflow. A custom Code Node automatically parses all your UI filters (job titles, locations, employee count, tags) and converts them into a clean JSON payload for the Apollo API.
  2. Official API Scraping: Uses the /v1/mixed_people/search endpoint to fetch the targeted contacts safely and reliably.
  3. Smart Pagination & Rate Limiting: Automatically loops through the search results page-by-page. It includes a built-in 2-second wait timer to ensure you never hit Apollo's API rate limits.
  4. Direct Google Sheets Sync: Extracts the exact data you need (First Name, Last Name, Title, Contact/Company LinkedIn, Location, Company Details, Phone Numbers) and appends it directly to your spreadsheet.

🎯 Who is this for?

  • Sales Teams: Build targeted lead lists automatically while you sleep.
  • Agencies: Scrape and deliver customized lead lists directly into shared client spreadsheets.
  • Growth Hackers: Bypass the standard CSV export limits by leveraging API pagination.

⚙️ How It Works (Node Breakdown)

  • Set Node (Input): This is where you paste your Apollo search URL and define which page to start scraping from.
  • Code Node (Filter Builder): A production-level JavaScript parser that translates URL query parameters into API-supported arguments, automatically dropping unsupported UI-only parameters.
  • HTTP Request: Connects to the Apollo API using your personal API key.
  • Set & If Nodes (Pagination Logic): Calculates current and total pages, controlling the loop to keep fetching leads until the final page is reached.
  • Google Sheets Node: Maps the structured JSON output into clean rows and columns.

🛠️ Step-by-Step Setup Guide

1. Get Your Credentials

  • Apollo API Key: Log into your Apollo.io account, navigate to Settings > Integrations > API, and generate a new API Key.
  • Google Sheets: Ensure you have an active Google Sheets credential set up in your n8n workspace.

2. Configure the Workflow

  1. Open the Fetch Leads (Apollo) HTTP Request node. Under Headers, replace the default APOLLO_API_KEY value with your actual API key.
  2. Open the Write to Google Sheets node, select your Google Sheets credential, and point it to your specific Document and Sheet. (Make sure your sheet has headers like First Name, Last Name, Title, contact Linkedin, etc., to match the workflow mapping).
  3. Open the Apollo Search Input node and paste your target Apollo Search URL into the url field. You can also specify the start_page (default is 1).

3. Run & Automate!

Click Execute Workflow. The workflow will fetch the first page, write the leads to your sheet, pause for 2 seconds to respect rate limits, and loop until all leads are extracted.

(Note: To restrict how many pages the workflow scrapes, simply edit the total_pages assignment in the "Extract Pagination Info" node to a fixed number!)

📬 Contact Information

For Help and queries, contact