🍅 Custom Pomodoro Tracker using Telegram and Google Sheet

Created by

Samir Saci

Last update

Last update 2 months ago

Context

Hey! I’m Samir, a Supply Chain Engineer and Data Scientist from Paris, founder of LogiGreen Consulting 🌱

A significant improvement in my productivity came from following the Pomodoro Technique.

What is the Pomodoro Technique?

The Pomodoro Technique is a time management method that breaks your workday into 25-minute focus intervals followed by short breaks. After 4 cycles, you take a longer break to recharge.
It helps maintain concentration while preventing burnout.

Explaination

I’ve used this technique with web apps to receive break/work notifications. But I always wished I had a way to track my sessions for self-assessment.

Let’s use n8n to boost our productivity and log our deep work sessions automatically!

📬 For business inquiries, you can add me on Here

Who Is This Template For?

I built this workflow for creators, freelancers, students, and professionals who love the Pomodoro technique but want more than just timers — they want data.

This template helps you:

Track every deep work session automatically
Store logs in Google Sheets for later analysis
Stay in control via Telegram commands

There is no need to pay for premium apps. It’s all free and powered by n8n.

How Does It Work?

This Telegram bot tracks your Pomodoro sessions and sends you alerts during the process.

Here’s what happens:

A user sends /start to the bot.
It launches a 25-minute deep work timer.
After 25 minutes, the bot sends a break reminder.
After four cycles, a long break is triggered and the session is logged.
The session is automatically recorded to Google Sheets with (Date & Time, User ID, Pomodoro count, Session ID, Duration of focus and breaks)

Example of chat interaction

What Gets Tracked?

Field	Description
Date & Time	When the session was logged
User ID	Your Telegram ID
Block Type	Deep Work or Short Break
Pomodoro Count	Number of cycles completed
Working Session ID	Unique ID for each session
Focus Duration	Length of each deep work session
Break Duration	Short or long break info

You can use this workflow as a base to bring additional features like:

Connecting with tasks from Google Task
Send automated productivity reports to monitor your activity
Link a Pomodoro with a task using Google Calendar

What Do I Need to Start?

This workflow is beginner-friendly — no coding required.

Google Drive API and Google Sheet API credentials
A Google Sheet set up to log sessions (with the columns of the table above)
API Credentials:
- Google Sheets API (OAuth2)
- Telegram Bot Token
Telegram app to chat with the bot

The template is plug-and-play. Just follow the sticky notes in the n8n editor to configure it.

Next Steps

Follow the sticky notes in the n8n workflow editor to:

Set your credentials
Connect your Google Sheet
Initialize the static data
Launch your first /start command on Telegram

Tutorial ScreenShot
🎥 Watch My Tutorial

🚀 Curious how n8n can supercharge productivity and learning skills??
📬 Let’s connect on LinkedIn

This workflow has been created with N8N 1.82.1
Submitted: March 24th, 2025