Keeping AI assistant knowledge up-to-date is manual and time-consuming. When documents change in Google Drive, your OpenAI vector store becomes outdated, leading to incorrect or missing information in AI responses. This workflow eliminates manual syncing by automatically detecting file changes and updating your vector store accordingly.

How it works?

This workflow maintains perfect sync between your Google Drive folder and OpenAI vector store. It compares existing files, detects new uploads, modifications, and deletions, then automatically updates, creates, or removes vector store entries. The workflow is designed to be efficient and reliable, handling up to 100 files per sync cycle.

1. Scan Google Drive folder for all files and their modification dates
2. Query OpenAI vector store to check existing files and timestamps
3. Compare and identify changes - new files, updated files, or deleted files
4. Sync changes automatically - upload new files, update modified files, delete removed files from vector store
5. Schedule regular checks to maintain continuous sync

Who is it for?

Developers and teams building AI assistants that need to search through company documents, knowledge bases, or file repositories stored in Google Drive.

Setup

Setup takes approximately 15-20 minutes and requires configuring Google Drive and OpenAI API credentials, setting two variables (folder ID and vector store ID), and defining your sync schedule. Detailed implementation guides and credential setup tutorials are included to streamline the process.

What's included?

Your purchase includes comprehensive implementation support: detailed step-by-step walkthrough with screen recording, required API scopes explained clearly, tutorials for setting up Google Drive and OpenAI credentials, and access to our tech support forum for troubleshooting any implementation challenges.